Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Torbay and South Devon NHS Foundation Trust
Torbay Hospital Lowes Bridge
Torquay
TQ2 7AA
UK
Contact person: Chris Chalk
Telephone: +44 1803653365
E-mail: chris.chalk@nhs.net
NUTS: UKK42
Internet address(es)
Main address: https://www.torbayandsouthdevon.nhs.uk/
Address of the buyer profile: https://www.torbayandsouthdevon.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The supply of an Audit Management System On behalf of ASW Assurance
Reference number: TSDFT331
II.1.2) Main CPV code
72800000
II.1.3) Type of contract
Services
II.1.4) Short description
1.6 ASW Assurance is the largest provider of specialist internal audit, assurance and consultancy services to NHS healthcare organisations in the South West. We are dedicated to helping improve governance and ultimately the quality and safety of patient care.
II.1.5) Estimated total value
Value excluding VAT:
420 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72800000
II.2.3) Place of performance
NUTS code:
UKK42
Main site or place of performance:
Regent House<br/>Regent Close <br/>Torquay, TQ2 7AN
II.2.4) Description of the procurement
ASW Assurance is the largest provider of specialist internal audit, assurance and consultancy services to NHS healthcare organisations in the South West. We are dedicated to helping improve governance and ultimately the quality and safety of patient care. What sets us apart is that everything we do is geared towards developing and improving the governance arrangements of the organisations we work with. In addition to core audits, high level assurance and cross organisational work is included as standard in our workplans:<br/>Specialised assurance services<br/>Cross organisational reviews of integration of services and partnerships<br/>Health Economy shared assurance reviews e.g. STP assurance in Bristol, Devon and Cornwall<br/> We deliver assurance that adds value and enables our clients to better focus on outcomes. Our clients regularly tell us that our services are well established and valued.<br/>1.1 The Authority is looking for a comprehensive cloud based Audit Management System (AMS). The AMS should include, at a minimum, the following functionality: <br/><br/>Produce working papers – document management and tracking.<br/>Allow us to record time inside the AMS, rather than outside – linking time/audit progress/performance in one place.<br/>Automated audit planning and scheduling, so we can plan audit work in terms of prioritisation, allocation and value. <br/>Easy data extraction, and performance information, as well as analytics to provide insight on audit data.<br/>Present live, interactive dashboards for real-time reporting (dashboards to include audit coverage, plan position, assurance ratings etc.).<br/>Flexibility, enabling us to develop functionality so that we remain fit for the future.<br/>A quality review process.<br/>Integration with Microsoft applications – so we can download/upload information from Microsoft to the AMS and vice versa.<br/>Be accessible to our clients, ideally with a range of customisable views and the ability for clients to upload evidence/submit documentation on request, set by multi-layer access privileges.<br/><br/>The scope would include requisite training and implementation support. We are looking for a system to eliminate our current manual processes to improve productivity, bring a disciplined approach to the audit processes, track staff time, evaluate risks, improve reporting capabilities, and enhance follow up of audit recommendations. The AMS should be a Commercial off the shelf (COTS) solution, but include the flexibility for us to develop the functionality ensuring we remain fit for the future.<br/>1.2 The Authority is looking to contract with an established supplier of AMS with a proven track record of providing these systems to internal audit services and to have maintenance and support resources available.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2024
End:
31/05/2031
This contract is subject to renewal: Yes
Description of renewals:
Two (2) Years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/10/2024
IV.2.7) Conditions for opening of tenders
Date:
14/02/2024
Local time: 00:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Torbay & South Devon NHS Foundation Trust
Wilkins Drive
Paignton
EX4 7FG
UK
E-mail: michael.gutierrez1@nhs.net
Internet address(es)
URL: https://www.torbaypharmaceuticals.nhs.uk
VI.4.2) Body responsible for mediation procedures
Torbay and South Devon NHS Foundation Trust
Torbay Hospital Lowes Bridge
Torquay
TQ2 7AA
UK
Internet address(es)
URL: https://www.torbayandsouthdevon.nhs.uk/
VI.5) Date of dispatch of this notice
09/02/2024