Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rhondda Cynon Taf CBC
2 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
UK
Telephone: +44 1443281183
E-mail: procurement@rctcbc.gov.uk
NUTS: UKL15
Internet address(es)
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Home Care
Reference number: RCT/PSS/S198/24
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Home Care Services are services that deliver support to a person in their own home, to help them remain independent for as long as possible. There are circa 16950 weekly hours of care being currently delivered.
Providers should note that these are current estimated figures, and the actual numbers are expected to fluctuate during the term of the contract.
Our intention is to commission home care on the basis of the results, or outcomes for the person receiving the service rather than on activities and time delivered to shift the focus of service delivery onto the benefits it will achieve for service users.
Providers will be required to deliver a range of Domiciliary care services to Service User’s including but not limited to Elderly Frail, Physical Disability, Mental Health, Substance Misuse and Learning Disability needs. It will be expected that any successful provider be registered with CIW for all these types.
The contract will be divided into 6 Lots with 1 provider appointed to each.
The current estimated annual value of the contract is circa GBP21.75m. Further details on the breakdown can be found in the procurement documents. It is proposed that the duration of this contract shall be for an initial 6 years commencing 1st October 2024 with the option to extend for a further period 2 years + 2 years.
Extensions will be subject to performance reviews.
In addition to the general award, the Council is also using this tendering process to create a Supplementary List. The Supplementary List may be used in times of an emergency and/or when the Council has exhausted all other methods of allocating home care hours to the contracted Service Providers. Bidders that have passed the initial PQQ stage will be offered a position on this Supplementary List. Further details on this are in the procurement documents.
II.1.5) Estimated total value
Value excluding VAT:
217 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Rhondda Zone 2
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
98000000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Pentre, Treherbert, Treorchy, Ystrad
II.2.4) Description of the procurement
To deliver an outcome-based Home Care service within the Lot area (further lotting information can be found in the procurement documents)
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Rhondda Zone 1, Rhondda Zone 3 and Taf Zone 5
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
98000000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Maerdy, Ferndale, Tylorstown, Ynshir, Porth
Trealaw, Tonypandy, Penygraig, Cwm Clydach, Llwynypia
Cymmer, Gilfach Goch, Tonyrefail East & West
II.2.4) Description of the procurement
To deliver an outcome-based Home Care service within the Lot area (further lotting information can be found in the procurement documents)
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Taf Zone 1 and Taf Zone 2
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
98000000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Beddau, Church Village, Llantwit Fardre, Tonteg, Tyn-y-Nant
Brynna, Llanharan, Llanharry, Llantrisant Town, Pontyclun, Talbot Green
II.2.4) Description of the procurement
To deliver an outcome-based Home Care service within the Lot area (further lotting information can be found in the procurement documents)
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Taf Zone 4
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
98000000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Hawthorn, Rhydyfelin, Taffs Well, Treforest
II.2.4) Description of the procurement
To deliver an outcome-based Home Care service within the Lot area (further lotting information can be found in the procurement documents)
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Cynon Zone 1 and Cynon Zone 2
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
98000000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Aberdare East & West, Llwydcoed, Hirwaun, Penywaun Rhigos
Aberaman North & South, Cwmbach
II.2.4) Description of the procurement
To deliver an outcome-based Home Care service within the Lot area (further lotting information can be found in the procurement documents)
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Cynon Zone 3 and Taf Zone 4
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
98000000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Abercynon, Mountain Ash East & West, Penrhiwceiber
Cilfynydd, Glyncoch, Graig, Pontypridd, Town, Rhondda, Trallwng, Ynysbwl
II.2.4) Description of the procurement
To deliver an outcome-based Home Care service within the Lot area (further lotting information can be found in the procurement documents)
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
An application to register as domiciliary care service with CIW and in line with RISCA is a mandatory requirement of the framework.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
An application to register as domiciliary care service with CIW and in line with RISCA is a mandatory requirement of the framework.
III.2.2) Contract performance conditions
As stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.11) Main features of the award procedure:
Selection criteria as stated in the procurement documents
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/03/2024
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=131869
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
The Community Benefits included in this contract are:
RCT CBC is committed to delivering its well-being objectives through the provision of goods, works and services. RCT CBC has developed a number of Social Value Measures that bidders will be able to provide proposals against. Further information will be made available in the procurement documents available to those selected to tender.
Any contract award will be conditional on the Contract being approved in accordance with the Council’s internal approval procedures and being able to proceed following the mandatory 10 day standstill period before sending confirmation of contract award to the successful Suppliers.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=138731
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As per procurement documents
(WA Ref:138731)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/02/2024