Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Albyn Housing Society Limited
98-104 High Street, Invergordon
Ross-shire
IV18 0DL
UK
Contact person: Caroline Madden
Telephone: +44 01349855966
E-mail: caroline.madden@albynhousing.org.uk
NUTS: UKM6
Internet address(es)
Main address: www.albynhousing.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18062
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Society
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive repairs, voids and aids and adaptations
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Albyn Housing Society are seeking contractors to carry out responsive repairs, voids repairs and minor aids and adaptations across their 3,686 properties in the Scottish Highlands. The framework is split into lots; plumbing, joinery, electrical, painting and decorating, roofing, general builder, specialist cleaning and multi-trade.
Albyn are keen to ensure accessibility by all contractors and have engaged a procurement and bid consultant to assist with this procurement. The consultant will be hosting an online workshop where there will be a full walkthrough of what tenderers are required to do.
II.1.5) Estimated total value
Value excluding VAT:
9 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Plumbing
II.2.2) Additional CPV code(s)
45330000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.
Contractors will indicate which areas of the Scottish Highlands they can service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Plus one year optional extension to 30 April 2028
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There may be mini-competitions carried out under this framework for larger pieces of work
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Joinery
II.2.2) Additional CPV code(s)
45421000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.
Contractors will indicate which areas of the Scottish Highlands they can service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Plus optional 1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There may be mini-competitions carried out under this framework for larger pieces of work
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Electrical works
II.2.2) Additional CPV code(s)
45310000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.
Contractors will indicate which areas of the Scottish Highlands they can service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Optional 1 year extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There may be mini-competitions carried out under this framework for larger pieces of work
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Painting and decorating
II.2.2) Additional CPV code(s)
45442100
79931000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.
Contractors will indicate which areas of the Scottish Highlands they can service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 year optional extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There may be mini-competitions carried out under this framework for larger pieces of work
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Roofing works
II.2.2) Additional CPV code(s)
45260000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.
Contractors will indicate which areas of the Scottish Highlands they can service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 year optional extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There may be mini-competitions carried out under this framework for larger pieces of work
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
General builder works
II.2.2) Additional CPV code(s)
45210000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.
Contractors will indicate which areas of the Scottish Highlands they can service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 year optional extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There may be mini-competitions carried out under this framework for larger pieces of work
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Specialist cleaning
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.
Contractors will indicate which areas of the Scottish Highlands they can service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 year optional extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There may be mini-competitions carried out under this framework for larger pieces of work
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Multi-trade
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
Contractors will be required to carry out responsive repairs and potentially voids and aids and adaptations.
Contractors will indicate which areas of the Scottish Highlands they can service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 year optional extension
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There may be mini-competitions carried out under this framework for larger pieces of work
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Electrical works - contractors must be members of NICEIC or SELECT
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Public liability insurance GBP 5 million
Employers liability insurance GBP 5 million unless exempt
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Must hold Health & Safety SSIP accreditation e.g. Safe Contractor, CHAS or Constructionline OR commit to achieving this within the first 12 months of the award of the Framework
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Emergency orders completed within 8 hours
Urgent orders completed within 2 working days
Routine orders completed within 10 working days
All work to be completed on time and to the quality standards required
All contractors are required to progress health & safety accreditation, and work with the Society to achieve a bespoke schedule of rates
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/03/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
6 months prior to contract expiry
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Community Benefits to the value of 1% of works orders will be part of the contract
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=757737.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Contractors will be required to contribute Community Benefits of a minimum of 1% of works order values
(SC Ref:757737)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
UK
VI.5) Date of dispatch of this notice
12/02/2024