Contract notice
Section I: Contracting
authority
I.1) Name and addresses
High Peak Borough Council
Town Hall
BUXTON
SK176EL
UK
Contact person: Procurement team
Telephone: +44 3451297777
E-mail: Procurement@highpeak.gov.uk
NUTS: UKF
Internet address(es)
Main address: www.highpeak.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplystokeandstaffs.proactishosting.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplystokeandstaffs.proactishosting.com/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
P5594 Arboricultural work and Surveys
Reference number: P5594
II.1.2) Main CPV code
77200000
II.1.3) Type of contract
Services
II.1.4) Short description
To provide arboricultural works or surveys across High Peak Borough Council and Staffordshire Moorlands District Council areas. The works will include tree surgery, felling and stump removal in parks, open spaces, playing fields, cemeteries, closed churchyards, car parks, woodlands, housing land and adjacent to highways.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Awards will not be made to a bidder, organisation or parties with conflicting interests to fulfil both works and surveying elements to ensure a separation of duties is maintained.
II.2) Description
Lot No: LOT 1
II.2.1) Title
L1 Arboricultural work within the boundaries of High Peak Borough Council
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKF
Main site or place of performance:
Works within the boundaries of High Peak
II.2.4) Description of the procurement
Arboricultural work within the boundaries of the High Peak Borough Council
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Questions
/ Weighting: 40
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial contract term expected July 2024 - 31st March 2026
followed by the optional extension of 24 months to 31st March 2028.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
LOT 2 Arboricultural work within the boundaries of the Staffordshire Moorlands District Council
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
Staffordshire Moorlands area
II.2.4) Description of the procurement
Arboricultural work within the boundaries of the Staffordshire Moorlands District Council
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Cost criterion: Commercial Price
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: Yes
Description of renewals:
21 Months
July 24 - March 26
Followed by optional extension of a further 24 months to March 2028
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
21 Months
July 24 - March 26
Followed by optional extension of a further 24 months to March 2028
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
LOT 3 Stump grinding within the boundaries of High Peak Borough Council
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKF
Main site or place of performance:
Within the boundaries of High Peak Borough Council
II.2.4) Description of the procurement
Stump grinding within the boundaries of High Peak Borough Council
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Cost criterion: Commercial
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: Yes
Description of renewals:
July 24 - March 26
21 Months Initial term
Option Extension of 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
July 24 - March 26
21 Months Initial term
Option Extension of 24 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
LOT 4 Stump grinding within the boundaries of Staffordshire Moorlands District Council
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
Stump grinding within the boundaries of Staffordshire Moorlands District Council
II.2.4) Description of the procurement
Stump grinding within the boundaries of Staffordshire Moorlands District Council
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Cost criterion: Commercial
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: Yes
Description of renewals:
Jul 24 - March 26
Followed by options extension of 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Jul 24 - March 26
Followed by options extension of 24 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
LOT 5 Surveying in the High Peak
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKF
Main site or place of performance:
Surveying in the High Peak Area
II.2.4) Description of the procurement
Surveying in the High Peak as required
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Cost criterion: Commercial
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: Yes
Description of renewals:
Jul 24 - March 26
Followed by the optional extension of 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6 Surveying in the Staffordshire Moorlands
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
Surveying in the Staffordshire Moorlands Area
II.2.4) Description of the procurement
Surveying in the Staffordshire Moorlands
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Cost criterion: Commercial
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: Yes
Description of renewals:
Jul 24 - March 26 21 Months
Followed by option extension on 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
A detailed skills matrix is available to download from the tendering portal, the required skills set, experience and certifications include :
NQF level (Various levels depending on lot)
Chain Saw
CS (Various levels, depending on requirement)
Platform operating
IPAF
Safe use of pesticides
PA1 & PA6
First Aid certification
Brushwood / Chipper
AO0698 (NPTC level 2)
The required qualification and certifications are NOT identical against each lot.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/03/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Approximately 4 - 6 months in advance of renewal date
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The full tender pack and supporting information is available free of charge on,
https://supplystokeandstaffs.proactishosting.com/
VI.4) Procedures for review
VI.4.1) Review body
High Peak Borough Council
Market place
Buxton
SK17 6EL
UK
E-mail: procurement@highpeak.gov.uk
Internet address(es)
URL: www.highpeak.gov.uk
VI.5) Date of dispatch of this notice
12/02/2024