Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Staffordshire County Council
Tipping Street
STAFFORD
ST162DH
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordshire.gov.uk/Homepage.aspx
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.1) Name and addresses
Cannock Chase District Council
28 Beecroft Road
Cannock
WS11 1BG
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.cannockchasedc.gov.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.1) Name and addresses
Stafford Borough Council
Riverside, Civic Centre
Stafford
ST16 3AQ
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordbc.gov.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.1) Name and addresses
South Staffordshire District Council
Wolverhampton Road, Codsall
South Staffordshire
WV8 1PX
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.sstaffs.gov.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.1) Name and addresses
East Staffordshire Borough Council
The Town Hall, King Edward Place
Burton upon Trent
DE14 2EB
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.eaststaffsbc.gov.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.1) Name and addresses
Lichfield District Council
District Council House, Frog Lane
Lichfield
WS13 6YU
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.lichfielddc.gov.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.newcastle-staffs.gov.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.1) Name and addresses
Staffordshire Moorlands District Council
Moorlands House, Stockwell Street
Leek, Staffordshire
ST13 6HQ
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffsmoorlands.gov.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.1) Name and addresses
Tamworth Borough Council
Marmion House, Lichfield Street
Tamworth
B79 7BZ
UK
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.tamworth.gov.uk/
Address of the buyer profile: https://supplierlive.proactisp2p.com
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the provision of a Council Tax Single Person Discount Review Service
Reference number: IA3294
II.1.2) Main CPV code
66171000
II.1.3) Type of contract
Services
II.1.4) Short description
Each District and Borough Council within Staffordshire will conduct reviews of all Council Tax reductions which are relevant to the occupancy of a property and those residents.
The Councils require the Contractor to perform a data-matching exercise, investigate any mismatches, update the Councils' systems with the results of the investigations and deal with any subsequent Council Tax payer contact. Access will be provided to relevant systems, files and information held by the Council and the Contractor will be expected to update the Councils' records throughout the project.
Data Match Stage
• Each Council will have varying requirements, therefore specific instructions shall be provided when ordering from the framework. A Council will endeavour to give every assistance in providing information that is reasonably requested but accepts no liability for failure to do so.
• The data will be supplied in the NFI or similar format and the Contractor is expected to work with this format, unless there are exceptional circumstances agreed between the parties.
• Each Council will provide the data to the Contractor using secure means such as Secure File Transfer Protocol
• If requested, to do so by a Council, the Contractor will return information regarding mis-matches in the format that it has provided as part of the bid and any proposed changes to the methodology must be approved by the Council prior to making any changes.
Review and Cancellation Stage
The Contractor will be required to provide this service in line with the method statement that it has provided as part of its bid and any proposed changes to the methodology must be approved by the Council prior to making any changes.
II.1.5) Estimated total value
Value excluding VAT:
320 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79212100
79412000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
The districts and boroughs of Staffordshire
II.2.4) Description of the procurement
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3294.
Any questions regarding this opportunity should go through the 'message function'.
Please do not contact the Buyer direct.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
320 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
10/06/2024
End:
09/06/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/04/2024
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Staffordshire County Council
Stafford
UK
VI.5) Date of dispatch of this notice
13/02/2024