Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bolton at Home
98 Waters Meeting Road
Bolton
BL1 8SW
UK
Contact person: Procurement Hub
Telephone: +44 1204328000
E-mail: procurementhub@boltonathome.org.uk
NUTS: UKD
Internet address(es)
Main address: http://www.boltonathome.org.uk/
Address of the buyer profile: http://www.boltonathome.org.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services to Bolton at Home Group (BaH and Arcon)
Reference number: DN692888
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
Bolton at Home would like to invite tenders for the provision of Cleaning Services to Offices, UCAN Centres, Community Centres and Residential Blocks throughout the borough of Bolton. Also, this requirement will cover Arcon properties outside of the Borough of Bolton. TUPE will apply to this tender opportunity; details are within the ITT.
The tender is broken down into two lots: -
Lot 1 - Bolton at Home properties throughout the Borough of Bolton
Lot 2 – Arcon properties – outside the Borough of Bolton
Suppliers can bid for one or both lots.
Each lot will be evaluated separately.
The supplier will be required to submit a supplier questionnaire and will be evaluated on a PASS/FAIL basis.
The tender will be evaluated using 30 % Price and 70 % Quality. A minimum score of 3 is required for each quality question. Social Value and Environmental requirements are applicable to both lots.
The Contract/s are due to commence on 1st May 2024,
The initial contract term is for a period of three years with an option to extend annually for 2 x 1year periods (Total term – 5 years).
Please note the deadline for clarification questions is 8th December 2023 by 4pm.
Site Visits are available and should be booked by 20th November 2023 via the Chest portal. Please see the ITT document for more information on the dates available.
Tender documents are available with unrestricted and full direct access free of charge via the chest portal, reference DN692888.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 944 939.25
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Cleaning Services to Bolton at Home properties within the Borough of Bolton
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKD3
II.2.4) Description of the procurement
Lot 1 - Bolton at Home properties throughout the Borough of Bolton
Bolton at Home would like to invite tenders for the provision of Cleaning Services to Offices, UCAN Centres, Community Centres and Residential Blocks throughout the borough of Bolton.
The supplier will be required to submit a supplier questionnaire and will be evaluated on a PASS/FAIL basis.
The tender will be evaluated using 30 % Price and 70 % Quality. A minimum score of 3 is required for each quality question. Social Value and Environmental requirements are applicable to both lots.
The Contract/s are due to commence on 1st May 2024,
The initial contract term is for a period of three years with an option to extend annually for 2 x 1year periods (Total term – 5 years).
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Cleaning Services to Arcon properties outside the Borough of Bolton
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKD
UKF1
II.2.4) Description of the procurement
Lot 2 - Cleaning Services is for the cleaning of Arcon properties outside the Borough of Bolton , covering Greater Manchester , Lancashire and into parts of Derbyshire.
Lot 2 will be evaluated separately.
The supplier will be required to submit a supplier questionnaire and will be evaluated on a PASS/FAIL basis.
The tender will be evaluated using 30 % Price and 70 % Quality. A minimum score of 3 is required for each quality question. Social Value and Environmental requirements are applicable to both lots.
The Contract/s are due to commence on 1st May 2024,
The initial contract term is for a period of three years with an option to extend annually for 2 x 1year periods (Total term – 5 years).
II.2.5) Award criteria
Quality criterion: Quality Weighting
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-033412
Section V: Award of contract
Lot No: 1
Contract No: DN692888
Title: Lot 1 - Cleaning Services for Bolton at Home within the Borough of Bolton
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/02/2024
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SMCSM Limited T/A ServiceMaster Contract Services (Manchester)
Unit 6, Glebelands Court, 10 Glebelands Road,
Sale
M33 6LB
UK
Telephone: +44 1619053000
E-mail: cj@servicemastermanchester.co.uk
NUTS: UKD3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 523 305.05
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: DN692888
Title: Lot 2 - Cleaning Services for Arcon properties outside the Borough of Bolton
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/02/2024
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SMCSM Limited T/A ServiceMaster Contract Services (Manchester)
Unit 6, Glebelands Court, 10 Glebelands Road,
Sale
M33 6LB
UK
Telephone: +44 1619053000
E-mail: cj@servicemastermanchester.co.uk
NUTS: UKD3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 421 634.20
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Bolton at Home Limited
98 Waters Meeting Road
Bolton
BL1 8SW
UK
VI.5) Date of dispatch of this notice
14/02/2024