II.2.2) Additional CPV code(s)
63520000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
YPO are looking for a freight forwarder who can provide predominantly sea freight services
and occasionally air freight, rail and road freight services from a variety of ports and locations
globally to deliver and coordinate delivery of the containers to a warehouse of YPO’s
choosing. 85% of YPO’s total supply base is domestic, while remaining 15% is based in Far
East, including ad-hoc EU suppliers. The products to be moved are not classified as
dangerous goods. They are mainly school supply type items. This can include (but not
exclusively); pens, pencils, paper, early years, sport and curriculum items.
The core purpose of the freight forwarder would be to ensure that delays to shipments during
import (and any associated storage or processing costs levied by the commercial carriers)
are kept to an absolute minimum by ensuring import paperwork is complete and correct, the
correct commodity codes are applied on the commercial invoice, that tariffs and VAT are
correctly allocated, providing customs clearance services, liaising with carriers at UK border
control points etc.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 75%
Quality criterion: Social Value/Sustainability
/ Weighting: 10%
Price
/ Weighting:
15%
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will cover the period from 07/02/2024 to 06/02/2027 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 07/02/2024 to 06/02/2031 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No