Modification notice
Modification of a contract/concession during its term
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
E-mail: ProcurementServicesenquiries@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Blood Establishment Computer System (BECS
Reference number: ocds-kuma6s-120596
II.1.2) Main CPV code
72263000
II.1.3) Type of contract
Services
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Welsh Blood Service, Talbot Green, Llantrisant.
II.2.4) Description of the procurement
Procurement of a ‘rights to use’ software license for the on-premise provision of the Blood Establishment Computer System (BECS) via its ‘ePROGESA’ platform and associated modules including but not limited to the eDRM (Electronic Donor Records Management) service – a module of ‘ePROGESA. Maintenance and support of the software, upgrades, project management and consultancy fees to support implementation of functionality and the delivery of functional enhancements.
II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 24
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-007029
Section V: Award of contract/concession
Contract No: AW101
Title: Blood Establishment Computer System (BECS
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
28/10/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor/concessionaire
MAK-SYSTEM
35 square de Meeus
Brussels
1000
BE
Telephone: +33 646121360
NUTS: BE
The contractor/concessionaire is an SME:
No
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot:
/concession: 1 200 000.00
GBP
Section VI: Complementary information
VI.3) Additional information
It is necessary to modify the existing term after the extension period that ends in November 2025, by a further 24 months, until November 2027. This extension will run alongside the implementation of a new commercial transplantation system by the Welsh Blood Service and will support the organisational need to ensure that the Service remains in control and safe from a regulatory and Welsh population health perspective, in the delivery of key blood components and transplantation results, to the patients of Wales. The modification will provide sufficient time for the required procurement to be progressed and for essential maintenance to be undertaken. It will also allow the resource expertise to be available and engaged in a safe way, recognising the major implementation of the new transplantation system also.
(WA Ref:139102)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
15/02/2024
Section VII: Modifications to the contract/concession
VII.1) Description of the procurement after the modifications
VII.1.1) Main CPV code
72268000
VII.1.2) Additional CPV code(s)
72263000
72267000
VII.1.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Welsh Blood Service, Talbot Green, Llantrisant.
VII.1.4) Description of the procurement
Procurement of a ‘rights to use’ software license for the on-premise provision of the Blood Establishment Computer System (BECS) via its ‘ePROGESA’ platform and associated modules including but not limited to the eDRM (Electronic Donor Records Management) service – a module of ‘ePROGESA. Maintenance and support of the software, upgrades, project management and consultancy fees to support implementation of functionality and the delivery of functional enhancements.
VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months: 24
VII.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the procurement: 862 000.00 GBP
The contract/concession has been awarded to a group of economic operators:
No
VII.1.7) Name and address of the contractor/concessionaire
MAK-SYSTEM
35 square de Meeus
Brussels
1000
BE
Telephone: +33 646121360
NUTS: BE
The contractor/concessionaire is an SME:
No
VII.2) Information about modifications
VII.2.1) Description of the modifications
It is necessary to modify the existing term after the extension period that ends in November 2025 by a further 24 months until November 2027, which will run alongside the implementation of a new commercial Transplantation system.
VII.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The organisation needs to ensure that the Service remains in control and safe from a regulatory and Welsh population health perspective, in the delivery of key blood components and the transplantation results, to the patients of Wales. This modification will provide sufficient time for the required procurement to be progressed and essential maintenance to be undertaken.
It will also allow the resource expertise to be available and engaged in a safe way, recognising the implementation of the new transplantation system.
VII.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)
Value excluding VAT: 519 399.00 Currency: GBP
Total contract value after the modifications
Value excluding VAT: 1 381 399.00 Currency: GBP