Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hertfordshire County Council
Farnham House
Stevenage
SG13 8DE
UK
Contact person: Strategic Procurement Group
Telephone: +44 01707292601
E-mail: anita.shipman@hertfordshire.gov.uk
NUTS: UKH23
Internet address(es)
Main address: www.hertfordshire.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HCC Feb 2024 – The Provision of Community Dementia Support Services
Reference number: HCC2315434
II.1.2) Main CPV code
85300000
II.1.3) Type of contract
Services
II.1.4) Short description
Hertfordshire County Council (hereinafter referred to as the Council), are out to procurement for the Provision of Community Dementia Support Services. Further information regarding this opportunity can be found in II.2.4 and VI.3 below. Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
II.1.5) Estimated total value
Value excluding VAT:
8 002 500.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
The Hertfordshire Dementia Community Information and Development Service
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
Hertfordshire County Council is out to procurement for The Provision of Community Dementia Support Services.Community Dementia Support Services are available to everyone who wants support, no matter where they are on the dementia journey and whether they have a formal diagnosis or not. Services support those at the early stages of progressive memory loss, after diagnosis, those with advancing dementia, those preparing to move into residential care and people still living in the community at end of life. Carers are also supported along their own journeys, up to, including, and after the person they care for has moved into a residential care setting or has passed away. These contracts are jointly funded by the Council and the Hertfordshire and West Essex Integrated Care Board (ICB) and they supplement statutory health and social care provision and aim to support people to continue living life independently in their community, and to help prevent the deterioration of their health and wellbeing. This Contract is divided into two Lots -Lot 1 The Hertfordshire Dementia Community Information and Development ServiceLot 2 The Hertfordshire Dementia Local Community Support ServiceThe Hertfordshire Dementia Local Community Support Service (Lot 2), includes a specialist service to support those living with Young Onset Dementia, alongside the wider universal service offer.Both Lots must consider the full range of needs faced by people as they progress along the dementia journey and be able to flex and scale accordingly to changing demands of needs.Full details are in the Specification, Schedule 1 of the Terms and Conditions document.The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions. For the avoidance of doubt, the estimated annual spend is £1,455,000.00. The Contract will be awarded for an initial term of three years and six months, with the option to extend the Contract up to two further years on an annual basis. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.Please Note the TUPE Employee Liability Information for this procurement has been provided along with other documentation for this procurement. TUPE related information is personal data and must be protected in accordance with the requirements of Data Protection legislation and must also be kept confidential. Therefore, by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 42
This contract is subject to renewal: Yes
Description of renewals:
This Contract will be reviewed at the end of the Contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers should be aware that due to the nature of the Supplies provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
Lot No: 2
II.2.1) Title
The Hertfordshire Dementia Local Community Support Service
II.2.2) Additional CPV code(s)
85300000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
Hertfordshire County Council is out to procurement for The Provision of Community Dementia Support Services.Community Dementia Support Services are available to everyone who wants support, no matter where they are on the dementia journey and whether they have a formal diagnosis or not. Services support those at the early stages of progressive memory loss, after diagnosis, those with advancing dementia, those preparing to move into residential care and people still living in the community at end of life. Carers are also supported along their own journeys, up to, including, and after the person they care for has moved into a residential care setting or has passed away. These contracts are jointly funded by the Council and the Hertfordshire and West Essex Integrated Care Board (ICB) and they supplement statutory health and social care provision and aim to support people to continue living life independently in their community, and to help prevent the deterioration of their health and wellbeing. This Contract is divided into two Lots -Lot 1 The Hertfordshire Dementia Community Information and Development ServiceLot 2 The Hertfordshire Dementia Local Community Support ServiceThe Hertfordshire Dementia Local Community Support Service (Lot 2), includes a specialist service to support those living with Young Onset Dementia, alongside the wider universal service offer.Both Lots must consider the full range of needs faced by people as they progress along the dementia journey and be able to flex and scale accordingly to changing demands of needs.Full details are in the Specification, Schedule 1 of the Terms and Conditions document.The estimated total value of the Contract is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions. For the avoidance of doubt, the estimated annual spend is £1,455,000.00. The Contract will be awarded for an initial term of three years and six months, with the option to extend the Contract up to two further years on an annual basis. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.Please Note the TUPE Employee Liability Information for this procurement has been provided along with other documentation for this procurement. TUPE related information is personal data and must be protected in accordance with the requirements of Data Protection legislation and must also be kept confidential. Therefore, by accessing this Tender via Supply Hertfordshire and then the View Details button and accessing the documentation for this procurement, Tenderers agree to undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 002 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 42
This contract is subject to renewal: Yes
Description of renewals:
This Contract will be reviewed at the end of the Contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the initial Contract period for further period(s) of up to two (2) years on an annual basis, at the Council’s sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers should be aware that due to the nature of the Supplies provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Full details are in the tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
08/04/2024
Local time: 12:00
Place:
Hertfordshire
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidanceThis is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Contract.The services advertised in this notice fall under the services listed in Annex XIV to Directive 2014/24/EU of the European Parliament and of the Council and the contracting authority is not obliged to follow The Public Contracts Regulations 2015 in full. The procurement process that will apply to the services is specified in the procurement documents accordingly.
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract] has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
VI.4.4) Service from which information about the review procedure may be obtained
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
15/02/2024