Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
NHS Blood and Transplant
203 Longmead Rd, Avon
Bristol
BS16 7FG
UK
Contact person: Simon Davis
E-mail: simon.davis@nhsbt.nhs.uk
NUTS: UKK12
Internet address(es)
Main address: https://www.nhsbt.nhs.uk
Address of the buyer profile: https://www.nhsbt.nhs.uk
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Estates Strategy - Partner
II.1.2) Main CPV code
79410000
II.1.3) Type of contract
Services
II.1.4) Short description
We will be holding a Market Engagement Event via MS Teams on Wednesday 6th March from 0930hrs until 1100hrs. To register please vist this link https://events.teams.microsoft.com/event/3f39ccc9-ef86-42e7-ada1-4b67b15f04b8@e11a1b8f-8f52-4608-8f76-467ff1d34c96 <br/><br/>NHSBT are in a period of change, with a relatively new Exec team (ET), exciting new growth products around Plasma & a desire to modernise & improve their estates offering against a backdrop of challenging public funding.<br/><br/>We have not had a detailed estates strategy for some time & have historically struggled to get long term, holistic views from the organisational departments.<br/><br/>The estate has been underfunded for many years, with significant back log maintenance continually being pushed into the long grass & infrastructure failures becoming more frequent & more costly. The Estates team have also had a mainly stagnate structure for a decade, despite various increase in workload.<br/><br/>Underpinning all of this is the businesses critical deliverables (blood products etc) taking focus, energy & efforts & thus spend, resource & capacity to deliver & improve, meaning long term estates planning, discussions around consolidation & holistic location & site reviews have been nothing more than talking points.<br/><br/>The new ET, new growth areas, hybrid working, & a desire to improve staff wellbeing lead us to this organisational first – bringing in a 3rd party consultant to undertake a full & detailed review, strategy & planning exercise to deliver a robust 10+ year strategy for NHSBT.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
70000000
73000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
National
II.2.4) Description of the procurement
Introduction The consultancy will undertake a comprehensive review & analysis to formulate an Estate Strategy for NHSBT. This will include the creation of an Estates Master Plan (EMP), aiming to effectively manage, optimise, & expand NHSBT's physical assets, facilities, & infrastructure to align with organisational goals, mission, & service delivery requirements.<br/> <br/>Objectives<br/>• Conduct an in-depth assessment of NHSBT's current estate portfolio, encompassing properties, facilities, & infrastructure.<br/>• Analyse future needs, growth projections, & operational requirements to guide the development of the EMP.<br/>• Develop a comprehensive Estate Strategy & EMP that outlines phased recommendations for estate management, optimisation, & potential expansion.<br/>• Support NHSBT's mission of delivering high-quality blood & transplant services through strategically optimised infrastructure.<br/>• Formulate a detailed Net Zero plan for the organisation that supports both the NHS Net Zero 2040 Target & the NHS Net Zero Building Standard<br/>• Prepare an example Delivery model with high level costing estimates<br/> <br/>Methodology<br/>• Comprehensive evaluation of existing estates, including on-site assessments, stakeholder interviews, & thorough documentation review.<br/>• Analysis of demographic, geographic, & healthcare industry trends impacting NHSBT's estate requirements, projecting future needs.<br/>• Assessment of technological advancements & innovative solutions for integration into estate planning.<br/>• Collaboration with key stakeholders, including operational staff, management, & relevant external bodies, to gather insights & requirements.<br/>• Financial analysis to determine cost implications of proposed strategies & the development of a phased implementation plan.<br/>• Risk assessments to identify potential challenges & opportunities in estate planning, along with mitigation plans.<br/> <br/>Deliverables<br/>• Estate Assessment Report: Detailed analysis of current estate assets, highlighting strengths, weaknesses, opportunities, & threats.<br/>• Future Requirements Report: Projections of NHSBT's estate needs based on growth, operational demands, & industry trends.<br/>• Estate Strategy & EMP: Comprehensive roadmap with phased recommendations for estate management, optimisation, & potential expansion.<br/>• Compliance & Regulatory Guidelines: Documentation ensuring estates meet necessary regulatory & industry standards.<br/>• Financial Analysis Report: Assessment of costs & financial implications associated with proposed strategies outlined in the EMP.<br/>• Risk Assessment & Mitigation Plan: Identification of potential risks & strategies to mitigate them in estate planning.<br/>• Net Zero strategy<br/> <br/>Timeline<br/>Phase 1: Estate Assessment & Analysis (4 months)<br/>Phase 2: Estates Master Plan Development (5 months)<br/>Phase 3: Documentation, Reporting, & Stakeholder Engagement (3 months)<br/>Phase 4: Delivery – Whilst actual delivery is NOT part of the initial tender, but we would expect successful candidates to deliver an outline spec, plan, timeline & high-level costing of the delivery phase<br/> <br/>Team & Expertise<br/>• Project Management: Oversees the consultancy process & ensures alignment with NHSBT's objectives.<br/>• Estate Analysts & Planners: Experts in real estate, facilities management, & infrastructure planning.<br/>• Financial Analyst: Conducts detailed financial assessments & cost analyses.<br/>• Compliance & Regulatory Expert: Ensures adherence to healthcare industry standards & regulations.<br/>• Stakeholder Engagement Specialist: Facilitates communication & collaboration with NHSBT stakeholders. Will require some life science type experience / SME’s<br/> <br/>Key Success Factors<br/>• Thorough understanding of NHSBT's mission, goals, & service requirements.<br/>• Ongoing collaboration & engagement with key stakeholders throughout the process.<br/>• Strict compliance with industry standards, regulations, & best practices.<br/>• Development of a comprehensive, phased, & adaptable EMP & Net Zero Plan aligned with NHSBT's long-term objectives, their People Plan & wider NHS / Government targets.<br/>This high-level specification outlines the framework for a consultancy to deliver an Estate Strategy & Estates Master Plan for NHSBT, addressing its specific needs in managing & developing its physical assets & infrastructure.
II.3) Estimated date of publication of contract notice:
02/01/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section VI: Complementary information
VI.5) Date of dispatch of this notice
15/02/2024