Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Notre Dame High School
Surrey St
Norwich
NR1 3PB
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKH15
Internet address(es)
Main address: https://www.ndhs.org.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Notre Dame High School ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for Notre Dame High School, part of the St John the Baptist Catholic Multi Academy Trust.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
896 439.59
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH15
Main site or place of performance:
Norwich and East Norfolk
II.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for Notre Dame High School, part of the St John the Baptist Catholic Multi Academy Trust. Notre Dame High School is a large state school of approximately 1500 secondary school pupils including the sixth form. The school is mixture of original buildings and several extensions and new buildings as it has grown over the years. The school currently has an in-house cleaning team of around 20 members of staff – comprising of Evening Supervisor, 2 x day janitors and around 17 evening cleaners. The contract covers the scope for the provision of all cleaning services within the School. The tender project is seeking to appoint a contractor whose initiative, innovation and cultural fit will be welcomed for the provision of cleaning services within the facilities. The school’s campus is across multiple separate buildings and blocks with each block having been maintained to a reasonable standard. A recent quality audit demonstrated that the school was being cleaned to a good standard. Approximately 10,000sq meters of internal cleaning area are in scope across the normal educational range of space breakdowns. The cleaning team currently work prescribed zones which have been set based on skill level. The client sees an ideal opportunity to reset the basic specifications, and then is looking for a service provider that can: •deliver consistency and compliance to standards and regulations in day to day and in periodic cleaning •communicate well with the cleaning team and manage the resource and resourcing effectively •give realistic cost certainty but also assure value for money spent •flex its schedules and service to accommodate both one off and regular events •provide a fit for purpose and proactive off-site management support function •communicate well with both the school and the on-site cleaning team •build an operating model over the contract term that fits the needs of the school The contract being tendered is for three years in duration from 1 January 2024 until December 2026 and is likely to be fixed price in nature with the Contractor invoicing the Client for one twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC Sc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the current labour deployed in cleaning the school is around £240k, including all periodic cleaning, before costs for cleaning materials, consumables and equipment. This tender exercise will be aimed at right-sizing the cleaning team to deliver the required standards. Although TUPE details are not yet fully available, it is expected that around three quarters of the current headcount (~15 team members) are entitled to LGPS equivalent benefits – the relevant detail of which will be available during the ITT. Full details in relation to Notre Dame High School may be obtained by visiting: Home – Notre Dame High School
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note, this is a Contract Award Notice. This contract has already been awarded.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
Contract start date
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-020783
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/10/2023
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Churchill Contract Services Ltd
03762020
First Floor, Cedar house Parkland Square, 50a Capability Green, Luton
Bedfordshire
LU1 3LU
UK
NUTS: UKH2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 869 439.59
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
<a href="https://litmustms.co.uk/delta/viewNotice.html?noticeId=842987940" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=842987940</a>
GO Reference: GO-2024215-PRO-25180882
VI.4) Procedures for review
VI.4.1) Review body
Notre Dame High School
Norwich
UK
VI.5) Date of dispatch of this notice
15/02/2024