Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Lanarkshire College
College Way, Scottish Enterprise Technology Park,
Glasgow
G75 0NE
UK
Contact person: Sue Hampshire
Telephone: +44 7814206640
E-mail: procurement@slc.ac.uk
Fax: +44 1355807781
NUTS: UKM95
Internet address(es)
Main address: http://www.south-lanarkshire-college.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00469
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Catering Services for South Lanarkshire College
Reference number: 2024/01
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
South Lanarkshire College is seeking a Contractor(s) for Catering Services for South Lanarkshire College. The current contract encompasses the South Lanarkshire College Campus in East Kilbride which includes a refectory, coffee hub, hospitality, and vending services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55500000
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
South Lanarkshire College, College way, Scottish Enterprise Technology Park, East Kilbride G75 0NE
II.2.4) Description of the procurement
South Lanarkshire College seek to find a suitable experienced contractor to operate the catering services in South Lanarkshire College. The Contractor will also be expected to deliver an unspecified number of functions with the College during the academic year. It is anticipated that the Catering will operate in surplus, so South Lanarkshire College seek bids from contractors which offer a return to the College.
II.2.5) Award criteria
Criteria below:
Quality criterion: Pre Opening Programme
/ Weighting: 5 %
Quality criterion: Statutory Compliance
/ Weighting: 7 %
Quality criterion: Operational Initiatives and Continuous Improvement
/ Weighting: 8 %
Quality criterion: Marketing Approach
/ Weighting: 6 %
Quality criterion: Key Personnel
/ Weighting: 5 %
Quality criterion: Sustainability and Community Benefits
/ Weighting: 5 %
Quality criterion: Fair Work Practices
/ Weighting: 2 %
Quality criterion: Cyber Security Risks
/ Weighting: 2 %
Quality criterion: Business Continuity
/ Weighting: 2 %
Quality criterion: Phase Out & Exit Strategy
/ Weighting: 3 %
Quality criterion: Presentation
/ Weighting: 15 %
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A further 12 months + 12 months period subject to satisfactory performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
List and brief description of conditions:
Food Hygiene Regulations including but not exclusively:
- the Health and Safety at Work Act 1974
- the Food (Scotland) Act 2015
- the Food Safety Act 1990 (amendment) Regulations 2004
- the Food Hygiene (General) Regulations 1970
- the Food Hygiene (Scotland) (Amendment) Regulations 2012
- the Food Labelling Regulations 2014 and subsequent 2019 PPDS amendment
- the Waste (Scotland) Regulations 2012
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Question 4B.6. Please complete the questions on financial accounts and supporting information on the SPD. The Successful Tenderer will
be required to provide two years of audited accounts or equivalent prior to award to the Agreement. Alternatively, if you are unable to
provide the required accounting information – e.g. a new business without the required accounts, please provide a banker’s letter
demonstrating their willingness to support your organisation over the term of the Contract.
Question 4B.6. This information will be used to assess the Tenderer’s economic and financial standing and is deemed a minimum standard
and is mandatory. A fail will result in elimination from the procurement exercise.
Please complete “Economic and Financial Standing – Consortia” if the Tenderer is bidding as part of a consortia arrangement. Financial
accounts and supporting information is required for each consortia member. This information is mandatory if you are bidding as a
consortia. If the Tenderer is not bidding as part of a consortia, then please disregard this question.
Minimum level(s) of standards required:
It is a requirement that all Tenderers must have or commit to have the required insurance levels at commencement of the Agreement as
indicated below and in PCS-T.
Employers Liability – 5m GBP
Public Liability – 10m GBP
Product Liability - 5m GBP
A copy of the Insurance Certificate or Brokers Letter must be provided prior to award to demonstrate that the Insurance requirements can
be met.
Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please complete “Technical or Professional Ability” question in the Qualification Questionnaire in PCS-Tender.
Question 4C.1.2
Bidders are required to provide 2 examples in the last 3 years to demonstrate that they have relevant experience to deliver the services as
described.
Minimum level(s) of standards required:
Question 4C.4
Please provide a statement of the relevant supply chain management and/or tracking systems use as requested below:
Tenderers must confirm prior to award that they have (or have access to) the relevant supply chain management and tracking systems to
ensure a resilient and sustainable supply chain. This will include confirmation that they have systems in place to pay contractors through
the supply chain promptly and effectively and provide evidence when requested of:
a) their standard payment terms
b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.
If the tenderer is unable to confirm (b) they must provide an improvement plan signed by their director which improves payment
performance.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Food Hygiene Regulations including but not exclusively:
- the Health and Safety at Work Act 1974
- the Food (Scotland) Act 2015
- the Food Safety Act 1990 (amendment) Regulations 2004
- the Food Hygiene (General) Regulations 1970
- the Food Hygiene (Scotland) (Amendment) Regulations 2012
- the Food Labelling Regulations 2014 and subsequent 2019 PPDS amendment
- the Waste (Scotland) Regulations 2012
III.2.2) Contract performance conditions
Community Benefits
How you shall approach delivering community benefits or achieving social value through this Agreement, for example, by providing
student work experience, training opportunities, apprenticeships, sub-contractor opportunities or investment in the local community
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
07/08/2024
IV.2.7) Conditions for opening of tenders
Date:
01/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
If the Contractor wishes to make amendments to the canteen layout to improve the service, the College will consider this as part of their
Tender proposal.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26152. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Contractor will work with the College to deliver Community Benefits or Social Value where they are identifiable throughout the term
of the Contract. Examples of Community Benefits or Social Value are providing training opportunities to Staff and Students via placements
or internships, apprenticeships or any sponsoring and investment in the local community related to the Contract activity.
Bidders will make proposals around these as part of their tender submission and once agreed by the College, will become a contractual
obligation for the Contractor.
(SC Ref:758371)
VI.4) Procedures for review
VI.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
UK
Telephone: +44 1698282957
E-mail: hamiltoncivil@scotcourts.gov.uk
Fax: +44 1698201366
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/hamilton-sheriff-court
VI.5) Date of dispatch of this notice
15/02/2024