Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Zenith Multi Academy Trust
c/o The King John School, Shipwrights Drive, Thundersley
Essex
SS7 1RQ
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.zenithmultiacademytrust.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Zenith Multi Academy Trust ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for Zenith Multi Academy Trust.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 475 582.30
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide Schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans and standards achieved are as detailed within the Tender Specification. The contract being tendered is from 1st April 2024 to 31st March 2027 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. We are a South East Essex Multi Academy Trust, currently comprising 3 secondary schools and one primary school: The King John School in Benfleet, The James Hornsby School in Basildon, and Castle View secondary school on Canvey Island, plus Laindon Park Primary School and Nursery in Basildon. Three of the four School are rated Good in their recent Ofsted inspections respectively. The Trust’s core aim is to ensure that we enhance the life chances of all the young people within the Trust to enable them to fulfil their potential and achieve the best possible outcomes. This is at the heart of everything we do. Please note that Castle View is not participating in this tender. Laindon Park Primary and Nursery School •https://www.laindonparkprimary.co.uk/ •Current annual cleaning cost £18,981.24 + £389.64 annual window clean •Monthind Clean •There are not incumbent staff within the Local Government Pension Scheme James Hornsby School •https://www.jameshornsby.essex.sch.uk/ •Current annual cleaning cost £133,991.28 + £2,274.36 window clean •Monthind Clean •There are not incumbent staff within the Local Government Pension Scheme King John School •https://www.thekjs.essex.sch.uk/ •Current annual cleaning cost £261,743.40 + £2,652 annual window clean •Monthind Clean •There are not incumbent staff within the Local Government Pension Scheme
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note, this is a Contract Award Notice. This contract has already been awarded.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-014975
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/11/2023
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Birkin Cleaning Services Limited
01057375
11 Magnet Road, West Thurrock
Grays
RM20 4DR
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 457 401.70
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
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GO Reference: GO-2024215-PRO-25181862
VI.4) Procedures for review
VI.4.1) Review body
Zenith Multi Academy Trust
c/o The King John School, Shipwrights Drive, Thundersley
Essex
SS7 1RQ
UK
VI.5) Date of dispatch of this notice
15/02/2024