Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Newbury Academy Trust
Love Lane, Newbury
Berkshire
RG14 2DU
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKJ11
Internet address(es)
Main address: https://www.newburyacademytrust.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Newbury Academy Trust - Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services to Newbury Academy Trust at the following schools: •Trinity School •Fir Tree School •Speenhamland Primary School
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 322 339.10
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Berkshire
II.2.4) Description of the procurement
The tender The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide Schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans and standards achieved are as detailed within the Tender Specification. The contract being tendered is from 1st April 2024 to 31st March 2027 with the option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Current Cleaning Arrangements Trinity School •The current incumbent contractor is Cleantec •The annual value of the current contract at this school is £153,074.46 (price you currently pay Cleantec per annum) •There are not incumbent staff at this school in the Local Government Pension Scheme (LGPS) Fir Tree Primary School •The current incumbent contractor is Cleantec •The annual value of the current contract at this school is £28,386.97 (price you currently pay Cleantec per annum) •There are not incumbent staff at this school in the Local Government Pension Scheme (LGPS) Speenhamland Primary School •The current incumbent contractor is Cleantec •The annual value of the current contract at this school is £35,293.41 (price you currently pay Cleantec per annum) •There are not incumbent staff at this school in the Local Government Pension Scheme (LGPS) Contract value: The total cost of cleaning at all schools is £216,754.84 per annum The value of the new contract is therefore circa £1,083,774.2 (Total annual cost of cleaning at all schools, multiplied by 5 as the maximum term of the contract is 5 years) Please see SQ document for more information.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note, this is a Contract Award Notice. This contract has already been awarded,
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-017967
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/12/2023
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CleanTEC Services Limited
04155336
Unit 2 Handford Court, Garston Lane
Watford
WD25 9EJ
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 322 339.10
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
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GO Reference: GO-2024216-PRO-25193058
VI.4) Procedures for review
VI.4.1) Review body
Newbury Academy Trust
Love Lane, Newbury
Berkshire
RG14 2DU
UK
VI.5) Date of dispatch of this notice
16/02/2024