Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Harrow Council
London Borough of Harrow, Forward Drive
Harrow
HA3 8FL
UK
Contact person: Mr Martin Trim
Telephone: +44 2088635611
E-mail: Martin.Trim@harrow.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.harrow.gov.uk
Address of the buyer profile: http://www.harrow.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bulk Printing and Mailing Services for The London Borough of Harrow
Reference number: DN679580
II.1.2) Main CPV code
79000000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of a Bulk Printing and Mailing Services for The London Borough of Harrow.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
419 068.42
GBP/ Highest offer:
899 068.42
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
A service contract for the processing, production, collation, printing, enveloping, mailing and delivery of both personalised and non-personalised documents relating to but not limited to Council Tax, Business Rates, BID’s (business improvement districts), Council Tax Support, Housing Benefits (including Housing Benefit Overpayments) and Parking Notices. The contract also includes comms/environment leaflets and mailshots works.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 45
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
45
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is for 4 years with an optional extension clause of 2 years in periods at the discretion of the Council.
A contract option allows the purchase of additional/similar services up to a maximum value of £60,000 pa.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-021159
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Title: Bulk Printing and Mailing Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/01/2024
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Financial Data Management Ltd
7 Electra Business Park, 160 Bidder Street
London
E16 4ES
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
419 068.42
GBP
/ Highest offer:
899 068.42
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
UK
VI.4.2) Body responsible for mediation procedures
The London Borough of Harrow
Forward Drive
Harrow
HA3 8FL
UK
E-mail: procurement@harrow.gov.uk
VI.5) Date of dispatch of this notice
20/02/2024