Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yorkshire Dales National Park Authority
Yoredale,Bainbridge
LEYBURN
DL83EL
UK
Contact person: Jon Tighe
Telephone: +44 1756751655
E-mail: jon.tighe@yorkshiredales.org.uk
NUTS: UKE22
Internet address(es)
Main address: https://www.yorkshiredales.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.yorkshiredales.org.uk/park-authority/our-service-to-you/access-to-information/open-data/contracts-and-tenders/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.yorkshiredales.org.uk/park-authority/our-service-to-you/access-to-information/open-data/contracts-and-tenders/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
INVITATION TO QUOTE FOR A CREATIVE PRODUCER to manage Creatively Connected, an ambitious creative arts project within the Tees-Swale: Naturally Connected programme.
II.1.2) Main CPV code
92310000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority wishes to award a contract for a Creative Producer to manage the Creatively Connected project, including:
• Coordinating project activity including managing the project budget, Arts Council and NHLF reporting and producing regular reports for the Creatively Connected steering group (YDNPA, North Pennines National Landscape), ACE and the NHLF.
• Managing the selection process for four artist residencies over a 2-year period, including developing the artists' brief.
• Inducting the artists into the programme including: working with Tees-Swale team members to set up artist shadowing opportunities; ensuring artists are well briefed and welcomed; and enabling them to develop a deep understanding of Tees-Swale and the project area.
• Supporting the artists throughout their residencies, for example, by being the key link into Tees-Swale team knowledge and resource and wider YDNPA and North Pennines National Landscape networks; supporting them with permissions; and providing support for any specific access needs.
• Organising and managing a programme of knowledge exchange activities and sharing and developing legacy resources from the residencies (such as forum events with other protected landscapes, public events, website case studies, film and photo documentation and public exhibitions). They will also work with the Creatively Connected project evaluator to finalise the evaluation report which will be a key resource in measuring success and capturing learning points.
• Working with the Tees-Swale interpretation officer and communications team to support the artists to help tell the stories of their commissions within their local communities and to wider audiences.
• Providing curatorial oversight of the project ensuring spread of commissions and audiences and making connections between artist commissions.
• Ensuring the embedded nature of commissions within the partner organisations.
• Providing mentoring and support to Tees-Swale trainees when they are working on arts programme activity.
• Working with the Tees-Swale Programme Manager to recruit and manage an evaluation consultant
• Supporting the YDNPA & NPAONB to develop their own organisational capacity to develop, commission and deliver artist- led projects
II.1.5) Estimated total value
Value excluding VAT:
32 900.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Project activity will take place across the Upper Teesdale and Upper Swaledale areas and the Creative Producer will be expected to spend time as required at YDNPA offices in Grassington, Bainbridge and the North Pennines National Landscape office in Stanhope, as well as with the artists and the communities they are supporting.
II.2.4) Description of the procurement
This is a fixed rate contract, in order to deliver the brief the creative producer will provide up to 94 days over the project period at £350 a day including all expenses over the project period.
The Authority shall pay the Consultant a fee of £350 per day exclusive of VAT. On the last working day of each month during the Engagement the Consultant shall submit to the Authority an invoice which gives details of the day the Consultant has worked during the month, the Services provided and the amount of the fee payable (£350) for the Services during that month.
II.2.5) Award criteria
Criteria below:
Price
II.2.6) Estimated value
Value excluding VAT:
32 900.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
11/09/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
11/09/2025
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Yorkshire Dales National Park Authority
Bainbridge
UK
Telephone: +44 1756751600
E-mail: procurement@yorkshiredales.org.uk
Internet address(es)
URL: https://www.yorkshiredales.org.uk/park-authority/our-service-to-you/access-to-information/open-data/contracts-and-tenders/
VI.5) Date of dispatch of this notice
20/02/2024