Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
UK
Contact person: Mrs Hayley Samson
E-mail: hayley.samson@cumberland.gov.uk
NUTS: UKD1
Internet address(es)
Main address: https://www.cumberland.gov.uk/
Address of the buyer profile: https://www.cumberland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reactive, Statutory and Planned Maintenance for Corporate Properties
Reference number: DN688388
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Cumberland Council seeks to appoint competent Service Providers for the undertaking of works associated with Reactive, Statutory and Planned Maintenance for Electrical & Mechanical and Building Fabric for the Council’s Corporate Properties (Sites) in Cumbria.
This services will support the Council’s primary duties under the Health and Safety at Work Act 1974, Control of Substances Hazardous to Health Regulations 2002 and Management of Health and Safety at Work Regulations 1999.
The Contracts are to cover approximately three hundred and thirty eight properties divided into two geographical Lots. Lot 1 is comprised of one hundred and sixty seven properties and Lot 2 is comprised of one of one hundred and seventy one properties. Lot 1 and 2 is subsequently divided into sub-Lots by discipline, as described in the ITT. A separate contract will represent each of the sub-Lots, or a combination of Sub-Lots (dependant on which Lots each successful Tenderer is awarded), and the cumulated contracts (each “a Contract”), (independent of which Lots each Tenderer is awarded), represent together “the Contracts ”.
The Contracts will commence 1st April 2024 and will finish 31st March 2027, with the option, at the Council’s discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract .
Tenderers are permitted to bid for any/all of the Lots and sub-lots, however suppliers are restricted to being awarded no more than 3 sub-lots.
Details of current expenditure are indicative only and the Council does not guarantee any spend against any Contract, or the Contracts cumulatively
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
20 000 000.00
GBP
II.2) Description
Lot No: 1A
II.2.1) Title
Mechanical & Electrical
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of M&E systems,
• Conventional heating systems,
• Domestic, commercial and catering gas installations,
• Oil fired heating installations,
• Renewable systems such as Ground/Air Source Heat Pumps,
• Piped wet systems,
• Ventilation systems,
• Fixed electrical installations as defined within BS 7671,
• Testing of fixed electrical installations,
• Portable Appliance Testing,
• Stand by power generation and change over equipment,
• Uninterruptible Power Supplies,
• Lightning protection,
• Emergency lighting.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1B
II.2.1) Title
Air-Conditioning
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of cooling systems,
• Ducted cooling systems,
• Split air conditioning systems,
• Packaged cooling systems,
• Cooling system controls.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1C
II.2.1) Title
Building Fabric
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• General building,
• Carpentry,
• Decoration and internal/external painting,
• Surface finishing i.e. plastering, rendering,
• Ground works,
• Sub-surface external drainage,
• Pitched & Flat roof repairs,
• Roofer
• Multi skilled operative
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1D
II.2.1) Title
Lifts
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of passenger and goods lifts.
• Repair and modification as a result of Professional Inspections (LOLER) undertaken by the Councils Insurer.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1E
II.2.1) Title
Fire & Security
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of fire and security systems,
• Access control systems such as Paxton Net 2,
• Testing of active fire protection measures,
• Fire/intruder alarm monitoring.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1F
II.2.1) Title
Doors
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
• Industrial doors,
• Roller shutter doors,
• Vehicle barriers/gates
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1G
II.2.1) Title
Passive Fire
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
• Fire door repair/inspection,
• Fire stopping repair/inspection,
• Repair of fire rated building fabric.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2A
II.2.1) Title
Mechanical & Electrical
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of M&E systems,
• Conventional heating systems,
• Domestic, commercial and catering gas installations,
• Oil fired heating installations,
• Renewable systems such as Ground/Air Source Heat Pumps,
• Piped wet systems,
• Ventilation systems,
• Fixed electrical installations as defined within BS 7671,
• Testing of fixed electrical installations,
• Portable Appliance Testing,
• Stand by power generation and change over equipment,
• Uninterruptible Power Supplies,
• Lightning protection,
• Emergency lighting.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2B
II.2.1) Title
Air-Conditioning
II.2.2) Additional CPV code(s)
45300000
50300000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of cooling systems,
• Ducted cooling systems,
• Split air conditioning systems,
• Packaged cooling systems,
• Cooling system controls.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2C
II.2.1) Title
Building Fabric
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• General building,
• Carpentry,
• Decoration and internal/external painting,
• Surface finishing i.e. plastering, rendering,
• Ground works,
• Sub-surface external drainage,
• Pitched & Flat roof repairs,
• Roofer
• Multi skilled operative
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2D
II.2.1) Title
Lifts
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of passenger and goods lifts.
• Repair and modification as a result of Professional Inspections (LOLER) undertaken by the Councils Insurer.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2E
II.2.1) Title
Fire & Security
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
Inclusive of but not limited to:
• Routine servicing and maintenance of fire and security systems,
• Access control systems such as Paxton Net 2,
• Testing of active fire protection measures,
• Fire/intruder alarm monitoring.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2F
II.2.1) Title
Doors
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
• Industrial doors,
• Roller shutter doors,
• Vehicle barriers/gates
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2G
II.2.1) Title
Passive Fire
II.2.2) Additional CPV code(s)
45300000
50700000
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
• Fire door repair/inspection,
• Fire stopping repair/inspection,
• Repair of fire rated building fabric.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Quality criterion: Social Value
/ Weighting: 20
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-027118
Section V: Award of contract
Lot No: 1A
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Roland Hill (Parsonby) Ltd
Aspatria
UK
NUTS: UKD1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
2 000 000.00
GBP
/ Highest offer:
3 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1B
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T&S Air Conditioning Ltd
Carlisle
UK
NUTS: UKD1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
575 000.00
GBP
/ Highest offer:
1 030 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1C
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bell Group Ltd
Airdrie
UK
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 750 000.00
GBP
/ Highest offer:
3 130 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1D
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
RJ Lift Services
Stoke on Trent
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
750 000.00
GBP
/ Highest offer:
1 340 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1E
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Citrus Group NW Ltd
Prescot
UK
NUTS: UKD
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
50 000.00
GBP
/ Highest offer:
90 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1F
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MJ Quinn
Liverpool
UK
NUTS: UKD
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
112 500.00
GBP
/ Highest offer:
200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1G
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Profire Systems Ltd
Kirkby Stephen
UK
NUTS: UKD1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
122 500.00
GBP
/ Highest offer:
220 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2A
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MJ Quinn
Liverpool
UK
NUTS: UKD
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
2 000 000.00
GBP
/ Highest offer:
3 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2B
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T&S Airconditioning Ltd
Carlisle
UK
NUTS: UKD1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
575 000.00
GBP
/ Highest offer:
1 030 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2C
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bell Group Ltd
Airdrie
UK
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 750 000.00
GBP
/ Highest offer:
3 130 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2D
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
RJ Lift Services
Stoke on Trent
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
750 000.00
GBP
/ Highest offer:
1 340 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2E
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Citrus Group NW Ltd
Prescot
UK
NUTS: UKD
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
500 000.00
GBP
/ Highest offer:
900 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2F
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MJ Quinn
Liverpool
UK
NUTS: UKD
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
112 500.00
GBP
/ Highest offer:
200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2G
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/01/2024
V.2.2) Information about tenders
Number of tenders received: 21
Number of tenders received by electronic means: 21
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Profire Systems Ltd
Kirkby Stephen
UK
NUTS: UKD1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
127 500.00
GBP
/ Highest offer:
230 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England
London
UK
VI.5) Date of dispatch of this notice
22/02/2024