Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
WEST MIDLANDS TRAINS LIMITED
09860466
2nd Floor,St Andrews House, 20 St. Andrew Street
LONDON
EC4A3AG
UK
Contact person: David Bailey
E-mail: David.Bailey@wmtrains.co.uk
NUTS: UKG
Internet address(es)
Main address: www.westmidlandsrailway.co.uk
I.4) Type of the contracting authority
Other: Railway Services
I.5) Main activity
Other: Railway Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of software plus associated hardware and maintenance services for a digital customer information system (CIS) at WMT's railway stations
II.1.2) Main CPV code
48510000
II.1.3) Type of contract
Supplies
II.1.4) Short description
WMT's digital customer information system (CIS) contract with Blackbox Company (UK) Ltd (WMT 2462) runs till the 31 March 2025. Phase 1 software (VO4) and Phase 2 software (VO5) - both of which are covered under the original contract, and are co-dependent (important) to run a compliant CIS system - do not currently co-terminate. This extension to the Phase 1 software (VO4) brings its end date in line with that of the Phase 2 software (VO5), so WMT can continue to provide a full CIS service across its stations. The Phase 1 software (VO4) was to end on the 19 February 2024; both it and the Phase 2 software (VO5) will now end on the 31 March 2025. The extension of the Phase 1 software (VO4) will also strengthen WMT's position ahead of any retender of the contract in advance of its end date
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
271 409.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48517000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
At WMT's railway stations.
II.2.4) Description of the procurement
Extension of the existing Phase 1 software licence (VO4) to make it co-terminus with the existing Phase 2 software licence (VO5). The two software licences are co-dependent (important).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Additional deliveries by the original supplier ordered under the strict conditions stated in the Directive
Explanation
• Additional deliveries by the original supplier
Explanation:
If the Phase 1 software (VO4) were not extended, WMT would either not be able to provide its customer information system (CIS) at its railway stations at all or it would require another CIS provider to be brought in. The former option would deprive WMT's customers and staff of vital travel information and the latter option would be time consuming (estimated to take about six months) and would cause widespread disruption across the WMT estate. It would also mean that WMT would incur substantial duplicated and abortive costs. The costs that would be incurred without this extension are estimated to be significantly more than double its value, when adding together the estimated annual cost for alternative software plus the cost of the final year of the Phase 2 software (VO5), even though that software would then give WMT no benefit.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-002968
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/02/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Blackbox Company (UK) Ltd
08250305
6 Crowthorne House, Nine Mile Ride, Crowthorne
Wokingham
RG30 3GA
UK
NUTS: UKJ
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 271 409.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
A requirement to procure in a manner that is "...consistent with all requirements of, and follows the principles of, the Utilities Contracts Regulations 2016" has applied to West Midlands Trains Ltd (WMT) since only September 2021.
The original framework agreement was awarded by Abellio Transport Holdings Ltd in 2019 after a competitive tender process performed in 2018. WMT signed the SoW for the digital customer information system (CIS) in 2019 and its VO4 for the Phase 1 software in 2020 - both of which were before the above UCR 2016 requirement applied to WMT, in September 2021.
VI.4) Procedures for review
VI.4.1) Review body
West Midlands Trains Ltd
134 Edmund Street
Birmingham
B3 2ES
UK
E-mail: david.bailey@wmtrains.co.uk
VI.5) Date of dispatch of this notice
22/02/2024