Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
UK
Contact person: Claudine Persaud
Telephone: +44 1314693727
E-mail: claudine.persaud@edinburgh.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.edinburgh.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Emergency Electricity Generator Provision & Associated Services
Reference number: CT2918
II.1.2) Main CPV code
51111200
II.1.3) Type of contract
Services
II.1.4) Short description
Framework Agreement for the provision of Emergency Electricity Generator Provision & Associated Services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
51111200
31682510
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh.
II.2.4) Description of the procurement
Via an "Open Tender" procurement procedure, the Council wish to procure a single Contractor Framework Agreement for Emergency Electricity Generator Provision & Associated Services. In compliance with all relevant regulatory and legislative requirements, the appointed Contractor will be required to:
- supply & deliver an emergency electricity generator & related equipment in the event of an electrical power failure at any of the nine specified core sites (all of which are residential care homes operated by the Council)
- provide a site specific Contingency Plan for each of the core sites, which lays out a comprehensive action plan for use in the event of a power failure
- provide a fully managed service including technical support and a Customer Service Help Desk function to handle all enquiries and emergencies
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for a 2 year period with two optional 12-month extensions, undertaken at the sole discretion of the Council.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
During the Framework period the Council may on occasion:
- utilise the Framework for scheduled power outages e.g. site maintenance
- introduce additional core sites or remove core sites, as agreed with the Contractor
- invite the Contractor to quote for service provision at other Council sites, for example, if an emergency requirement arises in a suitably adapted property such as a school
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers must provide their “general” annual turnover for the last two financial years in response to this question.
SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5b & c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the specified types and levels of insurance.
SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.6 - Tenderers must provide the following information:
- Current ratio for Current Year
- Current ratio for Prior Year
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities.
Minimum level(s) of standards required:
SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of GBP 225,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5b & c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract:
- Employers (Compulsory) Liability Insurance – no less than GBP 5,000,000 indemnity limit each and every claim;
- Public/Products Liability Insurance – no less than GBP 10,000,000 for any one occurrence; and
- Plant, Equipment & Motor Vehicle Insurance on a fully comprehensive basis with an appropriate limit of indemnity as deemed by the Supplier.
Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition.
SPD Part IV: Selection criteria - B: Economic and financial standing – Question 4B.6 - The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.1.2 - Expertise, capability and capacity - Tenderers are required to demonstrate that they have the expertise, capability and capacity required to deliver the specified requirement, i.e. a fully managed service including the provision of Site Specific Contingency Plans, a Customer Service Help Desk and the supply delivery and operation of a generator and all related plant, equipment and fuel etc. as required to restore an electricity supply to the site in the event of a power failure.
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.2 - Compliance with regulatory requirements - Tenderers are required to demonstrate that they operate in compliance with the specified requirements.
Tenderer’s vehicle, generator, plant and equipment:
1. is fully tested and certified to all relevant standards including, but not limited to, LOLER / PUWER; Supply of Machinery (Safety) Regulations; Road Traffic Acts; Road Vehicle Lighting Regulations; Health & Safety at Work Act etc.
2. is Stage V (Regulation 2016/1628) compliant, or suitable equivalent
3. use fuel with low pollution emissions and operate as quietly as possible, ensuring compliance with the Environmental Protection Act 1990 and the Control of Pollution Act 1974
Tenderers operate in compliance with:
4. BS 7671: 2018 Requirements for Electrical Installations (The IEE Wiring Regulations 18th Edition)
5. The Building (Scotland) Regulations 2003
6. The Electricity at Work Regulations 1989
7. The Electricity Safety, Quality and Continuity Regulations 2002
8. HSE - Provision and Use of Work Equipment Regulations 1998
9. HSE - Control of Substances Hazardous to Health 2002
10. 2017 No. 322 ENVIRONMENTAL PROTECTION, The Pollution Prevention and Control (Designation of Medium Combustion Plant Directive) (Scotland) Order 2017
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.4 (A) - Payment of the Real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the framework agreement (including any agency or sub-contractor staff), at least the Real Living Wage.
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.4 (B) - Inclusion of prompt payment clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the framework agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties.
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.7 - Response to climate change emergency - Tenderers are required to provide evidence that their Organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency).
Minimum level(s) of standards required:
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.1.2 - Expertise, capability and capacity - To demonstrate compliance Tenderers must provide (by way of attachment) two examples of the delivery of similar contracts. Each example must include:
- customer & contract name
- contract start/end date
- a description of the contract including your role and the services provided (highlighting any sub-contracting utilised)
- details of the Plant, Equipment & Vehicles and human resources supplied by your Organisation to deliver the contract
Where a Tenderer does not demonstrate compliance to the Council’s satisfaction, the Council may exclude the Tenderer from the competition.
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.2 - Compliance with regulatory requirements - To demonstrate compliance Tenderers must provide a statement which demonstrates compliance with each of the ten points outlined above, as well as providing details of any additional regulatory accreditations that their Organisation has in place (specifically related to the specified service). Where a Tenderer does not demonstrate compliance to the Council’s satisfaction, the Council may exclude the Tenderer from the competition.
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.4 (A) - Payment of the Real Living Wage - Where a Tenderer does not commit to pay any staff that at least the Real Living Wage, the Council may exclude the Tenderer from the competition.
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.4 (B) - Inclusion of prompt payment clause - Where a Tenderer does not commit to the inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition.
SPD Part IV: Selection criteria - C: Technical and Professional Ability – Question 4C.7 - Response to climate change emergency - Tenderers must complete the Climate Change Plan Template, to supply information about their organisation’s carbon emissions sources and the steps that their organisation plans to take to reduce your carbon emissions, including any ongoing or completed plans. Where a Tenderer fails to demonstrate that it's taking steps to build awareness of the climate change emergency and reduce emissions, to the Council’s satisfaction, the Council may exclude the Tenderer from the competition.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/03/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/03/2024
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is envisaged that further notices relating to any re-tender will be placed during the final quarter of 2025 or, if the extension options are undertaken, the final quarter of 2026 or 2027.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
As detailed within section 10 of the ITT document (Site Walk Round), Tenderer’s are invited to attend a one-off, group, site walk round of each core site, for the purposes of informing tender submissions, which will take place on the 11 and 12 of March 2024. Please ensure you follow instructions contained within the ITT if you wish to attend.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=758272.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
(SC Ref:758272)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=758272
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.5) Date of dispatch of this notice
23/02/2024