Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
University of Ulster
NIC100166
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
UK
Telephone: +44 2870124227
E-mail: Lynn.McNeill@ulster.ac.uk
NUTS: UKN
Internet address(es)
Main address: www.ulster.ac.uk
I.3) Communication
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://e-soourcingni.bravosolutions.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Branded Promotional Merchandise, Branded Apparel and On Campus Gift Shop
Reference number: 27868
II.1.2) Main CPV code
18300000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Branded Promotional Merchandise, Branded Apparel and On Campus Gift Shop
II.1.5) Estimated total value
Value excluding VAT:
750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1 - 3 or
Lot 4
II.2) Description
Lot No: 1
II.2.1) Title
Branded Clothing
II.2.2) Additional CPV code(s)
18300000
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Ulster University Campuses in Northern Ireland at Belfast, Coleraine, Derry~Londonderry and Jordanstown Sports Village (JSV)
II.2.4) Description of the procurement
Branded Clothing - items to include but not limited to hoodies, sweatshirts, t-shirts, hats
Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail
II.2.14) Additional information
The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months.
The estimated total value stated above in Section II.1.5 is the lowest value in the range of £750,000 - £1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.
Lot No: 2
II.2.1) Title
Branded Promotional Items
II.2.2) Additional CPV code(s)
18400000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
Branded Promotional Items – items to include but not limited to the following:
Pens, notebooks, post its, highlighters, waterbottles, travel mugs, bags, chargers, lanyards
Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail
Lot No: 3
II.2.1) Title
Provision of Gift Shop
II.2.2) Additional CPV code(s)
55900000
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Ulster University Campuses in Northern Ireland at Belfast, Coleraine, Derry~Londonderry and Jordanstown Sports Village (JSV)
II.2.4) Description of the procurement
Provision of Gift Shop to sell UU Branded Merchandise including:
- an on campus Gift shop at the Belfast Campus
- hosting and running an online gift shop
- provision of pop up gift shops at UU graduation locations and other agreed occasions.
II.2.14) Additional information
The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months.
The estimated total value stated above in Section II.1.5 is the lowest value in the range of £750,000 - £1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.
Lot No: 4
II.2.1) Title
Combination of Lots 1, 2 and 3
II.2.2) Additional CPV code(s)
55900000
II.2.3) Place of performance
NUTS code:
UKN
Main site or place of performance:
Ulster University Campuses in Northern Ireland at Belfast, Coleraine, Derry~Londonderry and Jordanstown Sports Village (JSV)
II.2.4) Description of the procurement
Combination of Lots 1 - 3
Lot 1 – Branded Clothing – items to include but not limited to the following:
Hoodies, Sweatshirts, T-shirts, hats
Lot 2 – Branded Promotional Items – items to include but not limited to the following:
Pens, notebooks, post its, highlighters, waterbottles, travel mugs, bags, chargers, lanyards
Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail
Lot 3 – Provision of an On-Campus Gift Store & Online/Pop Up Shop
II.2.14) Additional information
The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months.
The estimated total value stated above in Section II.1.5 is the lowest value in the range of £750,000 - £1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.
II.3) Estimated date of publication of contract notice:
29/03/2024
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Ulster University intends to commence a procurement exercise for Branded Promotional Merchandise, Branded Apparel and an online and on campus gift shop including pop up shops at certain locations.
The indicative timetable for the main stages of the procurement process is as follows:
- Invitation to Tender (ITT) - April 2024
- Contract Award - July 2024
- Services Commencement - August 2024
The purpose of this Prior Information Notice (PIN) and Request for
Information (RFI) is to invite potential service providers to express an
interest and provide information to assist with the procurement and
development of a specification for Branded Promotional Merchandise, Branded Apparel and Gift shop provision.
The procurement route, duration and type of contract(s) shall be
determined following this preliminary market consultation and
engagement with market participants.
It is important to note that this PIN/RFI is not a call for competition, a
pre-qualification questionnaire, part of any pre-qualification/selection
process or a current tender opportunity. Potential service providers will
need to express an interest in any future tender opportunity once a
Contract Notice is published.
VI.5) Date of dispatch of this notice
23/02/2024