Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Cambridge Primary School
Eddington Avenue
Cambridge, Cambridgeshire
CB3 0QZ
UK
Contact person: Maria Robinson
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKH12
Internet address(es)
Main address: https://universityprimaryschool.org.uk/
I.4) Type of the contracting authority
Other: Education Institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
University of Cambridge Primary School - Cleaning Services
Reference number: MPN-10266
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
University of Cambridge Primary School is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 April 2024.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.The purchase and supply of all consumables required such as paper towels, toilet rolls, soap, air fresheners etc. The school wish this arrangement to continue with the successful Contractor.Additionally, external window cleaning is undertaken twice a year and will be the responsibility of the successful contractor.TUPE is expected to apply, details of which can be found in the tender documentation. There is no LGPS requirement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
428 031.40
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKH12
Main site or place of performance:
II.2.4) Description of the procurement
University of Cambridge Primary School are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for a three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 April 2024.The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation. There is no LGPS requirement.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-028744
Section V: Award of contract
Contract No: University of Cambridge Primary School
Title: Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/02/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Trinity Harper Cleaning Ltd
Suite 4 Dencora Business Centre, Nuffield Road
Cambridge
UK
NUTS: UKH12
Internet address(es)
URL: www.trinityharpercleaning.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 428 031.40
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
University of Cambridge Primary School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
26/02/2024