Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Langstane Housing Association Ltd
680 King Street
ABERDEEN
AB24 1SL
UK
Telephone: +44 1224423000
E-mail: claire.mceleny@langstane-ha.co.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.langstane-ha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14482
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Reactive Repairs & Maintenance including Out of Hours
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Langstane Housing Association wish to establish a pool of contractors in each geographical area (Aberdeen, Aberdeenshire and Moray - separate lots) to carry out routine, urgent and emergency repairs (including out of hours) to their 2,886 properties. There may be small upgrade works as part of this framework.
Invitations are invited from multi-trade, electrical, plumbing, joinery, painter & decorators and roofing contractors.
Reactive repairs vary from year to year, therefore please note that all quantities and values are estimates.
II.1.5) Estimated total value
Value excluding VAT:
3 360 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Aberdeen City
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen
II.2.4) Description of the procurement
Langstane Housing Association wish to establish a pool of contractors in each geographical area (Aberdeen, Aberdeenshire and Moray - separate lots) to carry out routine, urgent and emergency repairs (including out of hours) to their 2,886 properties. There may be small upgrade works as part of this framework.
Invitations are invited from multi-trade, electrical, plumbing, joinery, painter & decorators and roofing contractors.
Reactive repairs vary from year to year, therefore please note that all quantities and values are estimates.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
1 760 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 1 year optional extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The framework may be used for upgrades and, if the value is high, there may be mini-competitions run within the framework contractors.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Community benefits will be required
Lot No: 2
II.2.1) Title
Aberdeenshire
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeenshire
II.2.4) Description of the procurement
Langstane Housing Association wish to establish a pool of contractors in each geographical area (Aberdeen, Aberdeenshire and Moray - separate lots) to carry out routine, urgent and emergency repairs (including out of hours) to their 2,886 properties. There may be small upgrade works as part of this framework.
Invitations are invited from multi-trade, electrical, plumbing, joinery, painter & decorators and roofing contractors.
Reactive repairs vary from year to year, therefore please note that all quantities and values are estimates.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 1 year optional extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Minor upgrades and aids and adaptations may be included. There may be higher value work which will be conducted as a mini-competition among contractors on the Framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Community benefits must be delivered
Lot No: 3
II.2.1) Title
Moray
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
Moray
II.2.4) Description of the procurement
Langstane Housing Association wish to establish a pool of contractors in each geographical area (Aberdeen, Aberdeenshire and Moray - separate lots) to carry out routine, urgent and emergency repairs (including out of hours) to their 2,886 properties. There may be small upgrade works as part of this framework.
Invitations are invited from multi-trade, electrical, plumbing, joinery, painter & decorators and roofing contractors.
Reactive repairs vary from year to year, therefore please note that all quantities and values are estimates.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.6) Estimated value
Value excluding VAT:
580 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 x 1 year optional extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Minor upgrades or adaptations may be conducted through this framework. Further, higher value work may be conducted using mini-competitions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Community benefits must be delivered
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Electrical contractors must be members of SELECT or NICEIC.
All contractors must have SSIP accredited H&S procedures e.g. CHAS or Constructionline
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Employers Liability Insurance GBP5000000
Public Liability Insurance GBP5000000
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Evidence of relevant experience in the last 3 years
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Carrying out repairs within the contracted response times.
Carrying out repairs right first time and zero defects.
High levels of customer care and satisfactory customer feedback.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years hence
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=759158.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be proportionate to the value of work each contractor obtains on the framework.
(SC Ref:759158)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
Aberdeen
UK
VI.5) Date of dispatch of this notice
26/02/2024