Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Nottingham City Campus, Hucknall Road
NG5 1PB
Nottingham
NG5 1PB
UK
Contact person: Darren J. Statham
E-mail: darren.statham@nuh.nhs.uk
NUTS: UKF14
Internet address(es)
Main address: https://www.nuh.nhs.uk/
Address of the buyer profile: https://www.nuh.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Other: NHS Trust
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Maintenance Support Services for the Nottingham University Hospitals Trust Building Management Systems
Reference number: C249395
II.1.2) Main CPV code
50710000
II.1.3) Type of contract
Services
II.1.4) Short description
The Nottingham University Hospitals NHS Trust (The Client)'s building management systems (BMS) consists of software and hardware, which controls and monitors the mechanical and electrical equipment such as power systems, HVAC (heating, ventilation, air conditioning), lighting, fire protection, and security systems within its various buildings.<br/><br/>In recent years, the functionality of BMS’s has evolved to include energy efficiency and sustainability. For this reason, the Trust embarked on a project to roll out a BMS across its estate.<br/><br/>To support the day to day running of the systems, the Client both planned and ad-hoc (e.g. reactive) engineering support across all three campuses.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71334000
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
- Queens Medical Centre, Derby Road, Nottingham, NG7 2UH<br/><br/>- City Hospital, Hucknall Road, Nottingham NG5 1PB<br/><br/>- Ropewalk House, 113 The Ropewalk, Nottingham, NG1 5DU
II.2.4) Description of the procurement
The Client recently received significant funding via the Public Sector Decarbonisation Scheme (PSDS) to upgrade its Building Management Systems (BMS) at its property.<br/><br/>This project is currently ongoing and is estimated to be completed sometime during the 2nd half of 2024.<br/><br/>In addition, it has recently decided to create an in-house BMS team of two engineers and one engineering manager.<br/><br/>The Client therefore requires a Contractor to provide reliable support whilst the in-house team gets up to speed. In addition, there will be a significant requirement to carry out work that the in-house team does not have the capacity to carry out on an ongoing basis.<br/><br/>The existing BMS is composed of both Trend and Schneider systems. As a result the Client requires a Contractor to be approved to work on and experienced in working on both systems.<br/><br/>Any values or quantities quoted in these documents are given in good faith as a representation of past purchasing and current planning to assist you in submitting your offer. Therefore, should not be construed as an undertaking on behalf of the Client to infer, promise or guarantee the levels of work to be made available via the contract. The nature of the work, particularly unplanned reactive work, may result in expenditure exceeding the values quoted in the contract notice and the associated procurement documents. Therefore, the actual values may increase or decrease over the life of the contract dependant on grants, budgets, circumstances and requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the contract is 24 months (The Initial Term), with the option to extend for a further 36 months, meaning the duration of the contract may be extended to a maximum of 60 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Award criteria<br/>Criteria below:<br/>Quality criterion - Name: Technical / Weighting: 60<br/>Quality criterion - Name: Social Value / Weighting: 10<br/>Price - Weighting: 30
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/04/2024
Local time: 12:00
Place:
https://health-family.force.com/s/Welcome
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2028
VI.3) Additional information
If you have any problems with the Electronic Portal., you should contact the helpdesk on 0800 9956035 or by sending an email to support-health@atamis.co.uk . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
London
London
UK
Internet address(es)
URL: https://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
London
London
UK
Internet address(es)
URL: https://www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Nottingham University Hospitals NHS Trust (The Client) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to Bidders. Applicants who are unsuccessful shall be informed by the Client as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
27/02/2024