Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Forestry
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
UK
Telephone: +44 1313705250
E-mail: sarah.mcfarlane@gov.scot
NUTS: UKM
Internet address(es)
Main address: https://forestry.gov.scot/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30372
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tree Health Pest and Disease Surveys Scotland Framework
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Forestry intend to award a multi–supplier, multi-lot Framework Agreement for Tree Health Pest and Disease Surveys Scotland.
The requirement is divided into four (4) distinct Lots set out below:
Lot 1 - Tree health survey only (Scotland)
Lot 2 - Tree health surveys with ground felling sample trees (North Scotland)
Lot 3 - Tree health surveys with ground felling sample trees (West Scotland)
Lot 4 - Tree health surveys with ground felling sample trees (South Scotland)
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Tree health survey only (Scotland)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Lot 1 - Tree health survey only (Scotland)
The Framework Supplier will be required to undertake:
-Ground level field observation or sampling of the host species at the identified site; and;
-Record specified site details, and include, where suspect symptoms are found, a description and example photographs of the symptoms in a site survey. In some cases samples of plant material may need to be collected and submitted to laboratories for diagnosis.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Weighting
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 2 x 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Tree health surveys with ground felling sample trees (North Scotland)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The Framework Supplier will be required to:
-Undertake ground level field observation of the host species at the identified site; and;
-Record specified site details, and include, where suspect symptoms are found, a description and example photographs of the symptoms in a site survey. In some cases samples of plant material may need to be collected and submitted to laboratories for diagnosis.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Weighting
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 2 x 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Tree health surveys with ground felling sample trees (West Scotland)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The Framework Supplier will be required to:
-Undertake ground level field observation of the host species at the identified site; and;
-Record specified site details, and include, where suspect symptoms are found, a description and example photographs of the symptoms in a site survey. In some cases samples of plant material may need to be collected and submitted to laboratories for diagnosis.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Weighting
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 2 x 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Tree health surveys with ground felling sample trees (South Scotland)
II.2.2) Additional CPV code(s)
77200000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The Framework Supplier will be required to:
-Undertake ground level field observation of the host species at the identified site; and;
-Record specified site details, and include, where suspect symptoms are found, a description and example photographs of the symptoms in a site survey. In some cases samples of plant material may need to be collected and submitted to laboratories for diagnosis.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Weighting
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend by 2 x 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
In relation to 4B5b and 4B5c of the SPD, it is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Framework, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5 million GBP for each and every claim
Public Liability Insurance = 5 million GBP for each and every claim
http://www.hse.gov.uk/pubns/hse40.pdf
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In relation to 4C4 - Supply Chain Management/Tracking Systems Used of the SPD, if bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/04/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
02/04/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=759165.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:759165)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=759165
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
27/02/2024