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UK4

NCC202402192 - Tree Surgeon and Tree Consultant Framework

  • First published: 25 February 2025
  • Last modified: 25 February 2025
  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-h6vhtk-04e7cc
Published by:
Newport City Council
Authority ID:
AA0273
Publication date:
25 February 2025
Deadline date:
28 March 2025
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Newport City Council is carrying out a over threshold procurement advertised in the FTS, via Sell2Wales, under the Competitive Flexible Procedure of The Procurement Act 2023 to implement an open framework for the Tree Consultants and Tree Surgeons framework.

Full notice text

Scope

Procurement reference

NCC202402192

Procurement description

Newport City Council is carrying out a over threshold procurement advertised in the FTS, via Sell2Wales, under the Competitive Flexible Procedure of The Procurement Act 2023 to implement an open framework for the Tree Consultants and Tree Surgeons framework.

Main category

Services

Delivery regions

  • UKL21 - Monmouthshire and Newport

Total value (estimated, excluding VAT)

3600000 GBP to 3600000GBP

Contract dates (estimated)

01 July 2025, 00:00AM to 30 June 2029, 23:59PM

Extension end date (if all the extensions are used): 29 June 2033

Is a framework being established?

Yes

Is this an open framework scheme?

Yes

Contracting authority

Newport City Council

Identification register:

  • GB-PPON

Address 1: Civic Centre

Town/City: Newport

Postcode: NP20 4UR

Country: United Kingdom

Website: http://www.newport.gov.uk

Public Procurement Organisation Number: PWLP-4583-NQGG

Contact name: Michael Owen

Email: procurement@newport.gov.uk

Telephone: +441633987787

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Competitive flexible procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Framework

Further information about fees

N/A

Percentage fee charged to suppliers

0%

Type of framework

Closed

Open framework scheme end date (estimated)

30 June 2033, 23:59PM

Award method when using the framework

With and without reopening competition

Framework operation description

Dependent on the urgency and nature of works, work maybe just allocated on a direct award basis to a contractor who can respond quickest and has the necessary skill set to undertake the works.

Or

On a mini competition basis through etenderwales with a minimum of three contractors, selected on a rolling basis from the list of Approved Contractors will be invited to submit a quote based on the specification provided.

All awards will be made on lowest commercial response to specification.

Up to the Value of £5,000.00 excl of Vat

The requirement will be allocated either on a direct award basis or a mini competition via email to an appointed contractor who can provide the service in the timescales required for the skill set required. For the mini competition, award will be based on the lowest offer submitted.

Over the Value of £5,000.00 excl of Vat to £24,999.00 excl of Vat

A mini competition via email with a minimum of three contractors, selected on a rolling basis from the list of Approved Contractors, will be invited to submit a quote based on the specification provided with award being given to the lowest commercial offer submitted.

Over the Value of £25,000.00 excl of Vat

A mini competition via etenderwales with a minimum of three contractors, selected on a rolling basis from the list of Approved Contractors, who are able to provide the skillset being invited to submit a quote based on the specification provided with award being given to the lowest commercial offer submitted.

Lots

Divided into 2 lots

Lot 1 - Tree Consultants

Lot number: 1

Description

Tree consultants - please refer to ITT Volume 2 - Specification within eTenderWales.

CPV classifications

  • 77211500 - Tree-maintenance services

Delivery regions

  • UKL21 - Monmouthshire and Newport

Lot value (estimated)

1440000 GBP Excluding VAT

1728000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 July 2025, 00:00AM

Contract end date (estimated)

30 June 2029, 23:59PM

Extension end date (estimated)

29 June 2033, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Four year extension if the frame work is opened to allow additional contractors to join within the first three years.

Description of how multiple lots may be awarded

Suppliers can bid for both lots 1 and 2 and if they meet the minimum requirements with the qualification envelope and exceed 50% score on the practical test they will be appointed to both. Suppliers can bid for one or both lots.

Participation

Conditions

Economic

Conditions of participation

Refer to qualification envelope on eTenderWales

Conditions

Economic

Conditions of participation

Practical review/survey required. Please refer to ITT Volume 2 - Specification for further information.

Award criteria

Weighting description

Pass/Fail to be appointed on to framework.

Type: quality

Name

Qualification

Description

Qualification envelope - Pass/Fail to be appointed on to the framework.

Lot 2 - Tree Surgeons

Lot number: 2

Description

Tree Surgeons for Maintenance of NCC tree's

CPV classifications

  • 77211400 - Tree-cutting services

Delivery regions

  • UKL21 - Monmouthshire and Newport

Lot value (estimated)

2160000 GBP Excluding VAT

2592000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 July 2025, 00:00AM

Contract end date (estimated)

30 June 2029, 23:59PM

Extension end date (estimated)

29 June 2033, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Four year extension if the frame work is opened to allow additional contractors to join within the first three years.

Description of how multiple lots may be awarded

Suppliers can bid for both lots 1 and 2 and if they meet the minimum requirements with the qualification envelope and exceed 50% score on the practical test they will be appointed to both. Suppliers can bid for one or both lots.

Participation

Conditions

Economic

Conditions of participation

Please refer to qualification envelope within eTenderWales.

Conditions

Economic

Conditions of participation

Practical test following successful qualification envelope

Award criteria

Weighting description

Quality

Type: quality

Name

Qualification

Description

Qualification - Pass/Fail to be appointed on to the framework.

Submission

Tender submission deadline

28 March 2025, 12:00PM

Enquiry deadline

21 March 2025, 12:00PM

Date of award of contract

26 May 2025, 23:59PM

Submission address and any special instructions

https://etenderwales.bravosolution.co.uk

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

25 May 2027, 23:59PM

Languages that may be used for submission

  • Welsh
  • English

Coding

Commodity categories

ID Title Parent category
77211400 Tree-cutting services Services incidental to logging
77211500 Tree-maintenance services Services incidental to logging

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
25 February 2025
Deadline date:
28 March 2025 12:00
Notice type:
UK4
Version:
1
Authority name:
Newport City Council
Publication date:
01 May 2025
Deadline date:
Notice type:
UK6
Version:
1
Authority name:
Newport City Council

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.