Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department for Infrastructure
James House, 2-4 Cromac Avenue
Belfast
BT7 2JA
UK
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department for Infrastructure NI
James House, 2-4 Cromac Avenue
Belfast
BT7 2JA
UK
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DfI Transport and Road Asset Management - Provision of Service and Maintenance of Commercial Vehicles over 3500kg
Reference number: CfT 5049254
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
6 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Quality criterion: Qualitative Criteria
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value is estimated at £6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract
Lot No: 2
II.2.1) Title
Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Quality criterion: Qualitative Criteria
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value is estimated at £6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract
Lot No: 3
II.2.1) Title
Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Quality criterion: Qualitative Criteria
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value is estimated at £6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract
Lot No: 4
II.2.1) Title
Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Quality criterion: Qualitative Criteria
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value is estimated at £6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract
Lot No: 5
II.2.1) Title
Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Quality criterion: Qualitative Criteria
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value is estimated at £6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract
Lot No: 6
II.2.1) Title
Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department has a need to establish a call-off contractual arrangement, for each of its workshops across Northern Ireland in order to support in-house maintenance operations. Each contract is designed to provide the Department with a facility to have guaranteed work undertaken owing to not having sufficient in-house technical personnel to meet operational requirements. Should this change during the term of this contract the Department reserves the right to change the work from guaranteed scheduled work to non-guaranteed unscheduled work. This may be on a workshop by workshop basis. Each lot will be evaluated independently and there is no limit to the number of Lots that any one Economic Operator can be awarded. Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Quality criterion: Qualitative Criteria
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total contract value is estimated at £6 Million which has been split equally across all Lots. However depending on actual demand, this figure is subject to change across the various Lots throughout the lifetime of the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-028721
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1 - DfI TRAM Fleet Unit, Ballykeel Workshop, Ballymena, BT42 3HA
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Eastwood Fleet Services Ltd
137 Shore Road
NEWTOWNABBEY
BT37 9SY
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2 - DfI TRAM Fleet Unit, Northbrook Workshop, Coleraine, BT52 2JB
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T B F Thompson Garvagh Ltd
Killyvally Road, Garvagh
COLERAINE
BT51 5JZ
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Lot 3 - DfI TRAM Fleet Unit, Arvalee Workshop, Omagh, BT79 0ND
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MC FARLAND LIMITED
52 Drumduff Road Beragh, Sixmilecross
OMAGH
BT79 0SD
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Lot 4 - DfI TRAM Fleet Unit, Silverhill Workshop, Enniskillen, BT74 5JP
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
LAKELAND RECOVERY SERVICE
12 KINGLASS ROAD
ENNISKILLEN
BT92 3FJ
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Lot 5 - DfI TRAM Fleet Unit, Armagh Workshop, Armagh, BT60 1JD
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
RAVENHILL AUTO COMMERCIALS LTD
50 Bachelors Walk Keady
ARMAGH
BT60 2NA
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Lot 6 - DfI TRAM Fleet Unit, Seagoe Workshop, Craigavon, BT63 5QE
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
03/01/2025
V.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T B F Thompson Garvagh Ltd
Killyvally Road, Garvagh
COLERAINE
BT51 5JZ
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a. period of twelve months from the date of issue of the certificate
VI.4) Procedures for review
VI.4.1) Review body
High Court, Royal Courts of Justice
Belfast
UK
VI.5) Date of dispatch of this notice
03/01/2025