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Summary

OCID:: ocds-h6vhtk-048897
Published by:: Southern Universities Purchasing Consortium (SUPC)
Authority ID:: AA77763
Publication date:: 26 February 2025
Deadline date:: 21 February 2025
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Framework agreement for the supply of books, e-books and associated resources and services. This tender is split into 9 Lots. Participating consortia cover universities and other Public Sector members including (but not limited to) schools, colleges, Multi-Academy Trusts, government departments and research institutes across England, Wales and Northern Ireland. The named consortia are SUPC, NEUPC, NWUPC, LUPC, HEPCW, Academic Libraries North, NEYAL, MUAL, and WHELF.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Southern Universities Purchasing Consortium (SUPC)

111357

Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate

Reading

RG6 6BU

Contact person: Gavin Phillips

Telephone: +44 1182284020

E-mail: supc@sums.ac.uk

NUTS: UK

Internet address(es)

Main address: https://www.supc.ac.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87046&B=SUPC

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87046&B=SUPC

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Books, e-books and associated services

Reference number: LIB4061 SU

II.1.2) Main CPV code

22113000

II.1.3) Type of contract

Supplies

II.1.4) Short description

II.1.5) Estimated total value

Value excluding VAT: 450 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 7 lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidders may bid for any combination of Lots with the following exceptions:

• Bidders must not bid for both Lot 1 and Lot 2.

• Bidders for Lot 8 must not bid for any of Lots 4, 5, 6, or 7.

• In the event that a Bidder submits Bids that do not comply with these exceptions, the Authority will raise a clarification to determine which Lot(s) will be evaluated and which will be discarded.

II.2) Description

Lot No: 1

II.2.1) Title

Print publications: standard suppliers for library stock

II.2.2) Additional CPV code(s)

22100000

22110000

22112000

22114000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Various locations around the UK

II.2.4) Description of the procurement

Large-scale and library-focussed suppliers of printed publications and other hard copy materials including but not limited to maps, music scores, DVDs, CDs, Standing Orders and out-of-print materials. Suppliers will be capable of meeting operational requirements such as metadata provision, shelf-ready servicing, and interoperability with Library Management Systems. Suppliers may bid for either Lot 1 or Lot 2 but not both.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 70 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term is to be 24 months with extension(s) possible for up to a further 24 months (maximum 48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

It is intended that Lot 1 will be awarded to a maximum of 5 suppliers.

Lot No: 2

II.2.1) Title

Print publications: specialist suppliers for library stock

II.2.2) Additional CPV code(s)

22100000

22110000

22112000

22114000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Various locations around the UK

II.2.4) Description of the procurement

Specialist suppliers of printed publications and other hard copy materials such as maps, music scores, DVDs, CDs, Standing Orders. Suppliers will specialise according to factors such as language, region of publication, material type, subject, etc. Suppliers may bid for either Lot 1 or Lot 2 but not both.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term is to be 24 months with extension(s) possible for up to a further 24 months (maximum 48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

It is intended that Lot 2 will be awarded to a maximum of 12 suppliers.

Lot No: 3

II.2.1) Title

Print publications: supply to schools, Multi-Academy Trusts, academic departments (generally non-library)

II.2.2) Additional CPV code(s)

22100000

22110000

22111000

22112000

22113000

22114000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Various locations around the UK

II.2.4) Description of the procurement

Supply of printed publications and other hard copy materials, generally for non-library purposes of academic departments, schools, Multi-Academy Trusts, and other public sector organisations. Associated goods relating to reading provision may be supplied under this Lot where a dedicated framework is not required.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term is to be 24 months with extension(s) possible for up to a further 24 months (maximum 48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

It is intended that Lot 3 will be awarded to a maximum of 8 suppliers.

Lot No: 4

II.2.1) Title

E-book aggregator: title-by-title perpetual access purchase

II.2.2) Additional CPV code(s)

22113000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Various locations around the UK

II.2.4) Description of the procurement

Title-by-title purchasing of e-books via an aggregator platform for delivery via the aggregator’s own platform. Packages may be offered, as may DDA and EBA programmes. Suppliers will offer perpetual access licences but may also offer alternatives (eg. 365 day licences) where perpetual licensing is not available.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 120 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term is to be 24 months with extension(s) possible for up to a further 24 months (maximum 48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

It is intended that Lot 4 will be awarded to a maximum of 5 suppliers.

Lot No: 5

II.2.1) Title

E-book aggregator: title-by-title perpetual access purchase for third-party platform

II.2.2) Additional CPV code(s)

22113000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Various locations around the UK

II.2.4) Description of the procurement

Title-by-title purchasing of e-books via an aggregator platform for delivery via a third party or publisher platform. Packages may be offered, as may DDA and EBA programmes. Suppliers will offer perpetual access licences but may also offer alternatives (eg. 365 day licences) where perpetual licensing is not available.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 40 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term is to be 24 months with extension(s) possible for up to a further 24 months (maximum 48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

It is intended that Lot 5 will be awarded to a maximum of 5 suppliers.

Lot No: 6

II.2.1) Title

E-book aggregator: subscription packages

II.2.2) Additional CPV code(s)

22113000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Various locations around the UK

II.2.4) Description of the procurement

Subscription e-book packages via aggregator’s own platform. Packages may include wider digital content in addition to e-books. Package content will be pre-defined in nature and not bespoke selections of titles.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term is to be 24 months with extension(s) possible for up to a further 24 months (maximum 48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

It is intended that Lot 6 will be awarded to a maximum of 5 suppliers.

Lot No: 7

II.2.1) Title

E-book aggregator: e-textbooks

II.2.2) Additional CPV code(s)

22113000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Various locations around the UK

II.2.4) Description of the procurement

E-textbook access via an aggregator e-textbook platform. Title selections may be bespoke or pre-defined packages.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 120 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term is to be 24 months with extension(s) possible for up to a further 24 months (maximum 48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

It is intended that Lot 7 will be awarded to a maximum of 5 suppliers.

Lot No: 8

II.2.1) Title

E-books: specialist and innovative solutions

II.2.2) Additional CPV code(s)

22113000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Various locations around the UK

II.2.4) Description of the procurement

Specialised e-book solutions for delivery via Supplier’s own platform. This Lot offers a route to market for solutions that do not fit the specification of other e-book Lots (Lots 4, 5, 6, or 7). Solutions might include those that are not specifically designed for the HE market, that deliver specialist content, or that offer alternative business models that don’t fit in another Lot. Suppliers bidding for this Lot may not bid for any other e-book Lot (Lots 4, 5, 6, or 7).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term is to be 24 months with extension(s) possible for up to a further 24 months (maximum 48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

It is intended that Lot 8 will be awarded to a maximum of 12 suppliers.

Lot No: 9

II.2.1) Title

Sales to individual staff/students and bursary provision

II.2.2) Additional CPV code(s)

22100000

22110000

22112000

22114000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

Various locations around the UK

II.2.4) Description of the procurement

Where a member wishes to set up an approved supplier for individual staff or students to purchase hard copy or digital materials. Bursary provision may also be facilitated where operated on a credit basis and the supplier meets individual member requirements. In these cases, bursaries may include a wider scope of goods that support learning.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The initial term is to be 24 months with extension(s) possible for up to a further 24 months (maximum 48 months total).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

It is intended that Lot 9 will be awarded to a maximum of 5 suppliers.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 30

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2024/S 000-024901

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/02/2025

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.7) Conditions for opening of tenders

Date: 21/02/2025

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Southern Universities Management Services

Reading Enterprise Centre, University of Reading, Earley Gate, Whiteknights Road

Reading

RG6 6BU

Telephone: +44 1182284020

E-mail: supc@sums.ac.uk

VI.5) Date of dispatch of this notice

06/01/2025

Coding

Commodity categories

ID	Title	Parent category
22114000	Dictionaries, maps, music books and other books	Printed books
22113000	Library books	Printed books
22110000	Printed books	Printed books, brochures and leaflets
22100000	Printed books, brochures and leaflets	Printed matter and related products
22111000	School books	Printed books
22112000	Textbooks	Printed books

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: supc@sums.ac.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Books, e-books and associated services

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.5) Estimated total value

II.1.6) Information about lots

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.6) Estimated value

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information