Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Kent County Council
Invicta House
Maidstone
ME14 1XQ
UK
Contact person: Mr Joseph Kay
E-mail: Joseph.Kay@kent.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.kent.gov.uk
Address of the buyer profile: http://www.kent.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SC23191 Coroner Removals and Transfer Service
Reference number: DN716972
II.1.2) Main CPV code
98000000
II.1.3) Type of contract
Services
II.1.4) Short description
Coroners are independent judicial officers, appointed by the local authority within the coroner area. Local authorities have a legal obligation to support the work of Coroner’s, to fund all the costs of the service and to provide the necessary resources to enable them to carry out their statutory obligations under the Coroners and Justice Act 2009. This includes the provision of appropriate contractual arrangements for the removal of the deceased. For the four Kent coroner areas of Mid Kent & Medway, North-West Kent, North-East Kent and Central & South-East Kent, KCC is the lead authority for the administrative areas of Kent and Medway.
There are two requirements for this service:
Lot 1: Coroner Removals Service
Lot 2: Coroner Transfers Service
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 360 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 :Coroners Removals Service
II.2.2) Additional CPV code(s)
98000000
II.2.3) Place of performance
NUTS code:
UKJ4
II.2.4) Description of the procurement
The Coroners Removals Service (Lot 1) has been separated into 15 contract areas:
1 (A) - Sevenoaks A (above A25)
1 (B) - Sevenoaks B (below A25)
1 (C) - Dartford & Gravesham
1 (D) - Tunbridge Wells
1 (E) - Tonbridge and Malling
1 (F) - Medway
1 (G) - Maidstone
1 (H) - West Swale
1 (I) - East Swale
1 (J) - Ashford
1 (K) - Canterbury
1 (L) - Shepway
1 (M) - Thanet
1 (N) - Dover NEK
1 (O) - Dover CSEK
The Coroners Removals Service includes the provision of appropriate contractual arrangements for the removal of the deceased to a designated mortuary. The movement of the deceased to the mortuary constitutes a “Coroners Removal”.
Where an organisation is awarded a contract area, they are responsible for providing this service throughout the specified area. They must deliver this service 24/7, 365 days a year, and in accordance with the service requirements as detailed within the specification.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All tenderers had to achieve a "Pass" for their quality response to be evaluated on their price submission for each contract Lot. Price is not the only award criterion and all criteria are stated only in the procurement documents.
Lot No: 2
II.2.1) Title
Lot 2 Coroners Transfers Service
II.2.2) Additional CPV code(s)
98000000
II.2.3) Place of performance
NUTS code:
UKJ4
II.2.4) Description of the procurement
The Coroners Transfers Service (Lot 2) has been separated into 2 contract areas:
2 (A) West Kent Transfers
2 (B) East Kent Transfers
In certain circumstances, it is necessary to transfer the deceased from a designated mortuary to another designated mortuary. These transfers can occur locally as a transfer between mortuaries within Kent and Medway but can occur outside of Kent.
Where an organisation is awarded a contract area, they are responsible for providing this service throughout the specified area. They must deliver this service 24/7, 365 days a year, and in accordance with the service requirements as detailed within the specification.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
All tenderers had to achieve a "Pass" for their quality response to be evaluated on their price submission for each contract Lot. Price is not the only award criterion and all criteria are stated only in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-019481
Section V: Award of contract
Lot No: 1 A
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (A) Sevenoaks A
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HATS Group Limited
De Havilland Court, Pen St
Amersham
HP70PX
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 154 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 B
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (B) Sevenoaks B
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HATS Group Limited
De Havilland Court, Pen St
Amersham
HP70PX
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 154 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 C
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (C) Dartford & Gravesham
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Jacksons Hub Limited
39 North Street
Strood
ME24SJ
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 356 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 D
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (D) Tunbridge Wells
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HATS Group Limited
De Havilland Court, Pen St
Amersham
HP70PX
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 249 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 E
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (E) Tonbridge and Malling
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HATS Group Limited
De Havilland Court, Pen St
Amersham
HP70PX
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 241 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 F
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (F) Medway
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Jacksons Hub Limited
39 North Street
Strood
ME24SJ
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 465 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 G
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (G) Maidstone
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Jacksons Hub Limited
39 North Street
Strood
ME24SJ
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 329 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 H
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (H) West Swale
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Jacksons Hub Limited
39 North Street
Strood
ME24SJ
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 201 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 I
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (I) East Swale
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Woollard & Kent Funeral Services Limited
128 Tankerton Road
Whitstable
CT52AN
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 86 700.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 J
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (J) Ashford
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Jacksons Hub Limited
39 North Street
Strood
ME24SJ
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 272 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 K
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (K) Canterbury
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Woollard & Kent Funeral Services Limited
128 Tankerton Road
Whitstable
CT52AN
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 398 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 L
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (L) Shepway
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Jacksons Hub Limited
39 North Street
Strood
ME24SJ
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 227 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 M
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (M) Thanet
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Woollard & Kent Funeral Services Limited
128 Tankerton Road
Whitstable
CT52AN
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 409 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 N
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (N) Dover NEK
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Woollard & Kent Funeral Services
128 Tankerton Road
Whitstable
CT52AN
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 153 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1 O
Contract No: SC23191 Coroners Removals Service
Title: Lot 1 (O) Dover CSEK
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Woollard & Kent Funeral Services Limited
128 Tankerton Road
Whitstable
CT52AN
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 167 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2 A
Contract No: SC23191 Coroners Transfer Service
Title: Lot 2 (A) West Kent
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Jacksons Hub limited
39 North Street
Strood
ME24SJ
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 378 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2 B
Contract No: SC23191 Coroners Transfers Service
Title: Lot 2 (B) East Kent
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/11/2024
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Woollard & Kent Funeral Services Limited
128 Tankerton Road
Whitstable
CT52AN
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 120 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Important Information Regarding the Award Decision for the Removals Service:
Award Decision - The Council restricted the number of lots a supplier could be awarded for the Coroners Removals Service to a maximum of 5 contract area, to build resilience into the service. The Council reserved the right to exceed this restriction to guarantee service coverage for this contract. In the tender documents, The Council stated that we "reserve the right to award a supplier more than 5 lots, should the service not be covered for all contract lots following the tendering process". The Council has exercised this right in the award of Lot 1 (L) Shepway.
Important Information Regarding Contract Award Value for the Removals and Transfers Service:
Award Value - The award value for each contract area has been calculated using indicative volumes for the Removals and Transfers service in 2023/2024. Each supplier submitted a fixed Fee per Removal Rate for the areas they were tendering for in the forthcoming contract. This fixed Fee per Removal Rate of the awarded supplier has been multiplied by the historic service volumes from April 2023 - April 2024 to calculate an indicative figure (a yearly cost) for each area. This figure has been multiplied by the total length of the contract, including all available extensions, to provide an indicative figure for the duration of the contract. This fee is subject to service volumes within the contract period (from January 1st 2025 - December 31st 2029), meaning the figures will vary from those that have been published by the Council.
VI.4) Procedures for review
VI.4.1) Review body
Kent County Council
County Hall
Maidstone
ME14 1XQ
UK
VI.5) Date of dispatch of this notice
07/01/2025