Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
DUDLEY MBC
Council House
DUDLEY
DY19TD
UK
Contact person: John Bailey
Telephone: +44 7972603193
E-mail: john.bailey@dudley.gov.uk
NUTS: UKG36
Internet address(es)
Main address: https://www.dudley.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Blue Prism Licence & Support
Reference number: 24089
II.1.2) Main CPV code
72260000
II.1.3) Type of contract
Services
II.1.4) Short description
Dudley MBC have recently completed a successful pilot of Robotic Process Automation (RPA) software using the Blue Prism product and are now running live workloads using a single licence. This licence is due to expire on 24th October 2024. This licence, and the associated development environment, are hosted on-premises on our own virtual machines. We expect to require additional licences for Blue Prism in the future, so that we can scale our environment as our workloads grow.
In addition, we recognise that as we expand our use of Blue Prism, we may require expert advice and support from experienced consultants and developers.
Lot1:
1.1 Provision of one Blue Prism licence to commence October 24th 2024 for a period of three years.
1.2 An optional additional two Blue Prism licences, to be called off when decided by Dudley MBC (this may be at the start of the contract or a later date), and to co-terminate with the single licence referred to in lot 1.1 above.
1.3 Note that additional licences in lot 1.2 will not be charged until explicitly called off by Dudley MBC.
1.4 Prices shall be fixed for the life of the contract.
Lot 2:
2.1 Provision of expert advice and support in the use of Blue Prism software with a minimum of zero up to a maximum of twenty days in the first twelve months of the life of this contract.
2.2 Provision of expert advice and support in the use of Blue Prism software with a minimum of zero up to a maximum of fifteen days in the remaining life of this contract following the first twelve months.
2.3 Provision of expert advice and support in the use of Blue Prism software in excess of the amounts defined in lots 2.1 and 2.2, with a minimum of zero days.
2.4 Note that the advice and support defined in lots 2.1, 2.2 and 2.3 will not be charged until explicitly called off by Dudley MBC. There will be no minimum commitment to use any days, and each day called off will be itemised and charged separately, with a monthly statement and invoice detailing days used in the preceding month.
2.5 We expect that suppliers will wish to provide a price per day or per hour, but alternative proposals will be considered. Hourly pricing is preferred, with only hours used being billed.
2.6 Prices shall be fixed for the life of this contract.
Suppliers may bid for either or both lots, and your proposal should make clear which lot(s) you are bidding for.
Suppliers should clearly demonstrate in their submission that they have a deep understanding of the Blue Prism product set, and also detail their experience of working with UK Local Authorities, including the outcomes they have enabled as a result of this work.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
33 039.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Blue Prism Licences
II.2.2) Additional CPV code(s)
72260000
II.2.3) Place of performance
NUTS code:
UKG36
II.2.4) Description of the procurement
Lot1:
1.1 Provision of one Blue Prism licence to commence October 24th 2024 for a period of three years.
1.2 An optional additional two Blue Prism licences, to be called off when decided by Dudley MBC (this may be at the start of the contract or a later date), and to co-terminate with the single licence referred to in lot 1.1 above.
1.3 Note that additional licences in lot 1.2 will not be charged until explicitly called off by Dudley MBC.
1.4 Prices shall be fixed for the life of the contract.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Support Services
II.2.2) Additional CPV code(s)
72260000
II.2.3) Place of performance
NUTS code:
UKG36
II.2.4) Description of the procurement
2.1 Provision of expert advice and support in the use of Blue Prism software with a minimum of zero up to a maximum of twenty days in the first twelve months of the life of this contract.
2.2 Provision of expert advice and support in the use of Blue Prism software with a minimum of zero up to a maximum of fifteen days in the remaining life of this contract following the first twelve months.
2.3 Provision of expert advice and support in the use of Blue Prism software in excess of the amounts defined in lots 2.1 and 2.2, with a minimum of zero days.
2.4 Note that the advice and support defined in lots 2.1, 2.2 and 2.3 will not be charged until explicitly called off by Dudley MBC. There will be no minimum commitment to use any days, and each day called off will be itemised and charged separately, with a monthly statement and invoice detailing days used in the preceding month.
2.5 We expect that suppliers will wish to provide a price per day or per hour, but alternative proposals will be considered. Hourly pricing is preferred, with only hours used being billed.
2.6 Prices shall be fixed for the life of this contract.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
Below threshold procurement, advertised through DMBC Intend Portal and on Contracts Finder
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: 24089
Title: Blue Prism Licence & Support
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/10/2024
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Arvato Ltd
03923307
One Fleet Place
London
EC4M 7WS
UK
NUTS: UKG36
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 33 039.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court Royal Court Of Justice
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
07/01/2025