Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Mid Cheshire Hospitals NHS Foundation Trust
Leighton Hospital
Crewe
CW1 4TQ
UK
Contact person: Mid Cheshire Hospitals NHS Foundation Trust
E-mail: sarah.campbell@mcht.nhs.uk
NUTS: UKD6
Internet address(es)
Main address: https://www.mcht.nhs.uk/
Address of the buyer profile: https://www.mcht.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://health-family.force.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://health-family.force.com/s/Welcome
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Marketing and Communications Support for the New Leighton Hospital
II.1.2) Main CPV code
79342000
II.1.3) Type of contract
Services
II.1.4) Short description
Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) is issuing this Invitation to Tender ("ITT") in connection with the competitive procurement of Marketing and Communications Support for the New Leighton Hospital.<br/><br/>This procurement will be run via an Open Procedure under the Public Contracts Regulations 2015 ("PCR").<br/><br/>The Authority seeks a strategic marketing and communications partner to support its upcoming hospital development programme. The successful supplier will deliver an integrated communications and engagement programme to ensure effective stakeholder communication and community engagement during critical project phases, including the Outline Business Case (OBC) and Full Business Case (FBC).<br/><br/>The supplier must demonstrate experience in large-scale capital projects (£250m+), with expertise in design, video production, marketing, and communications. Key deliverables include annual engagement plans, multi-channel campaigns, community events, social media strategies, and progress reports, with success measured against stakeholder sentiment, public awareness, and KPI achievement.<br/><br/>The initial contract term is 2 years from 1st April 2025 with mobilisation commencing from 17th March 2027. The Authority reserves the right to extend the contract for the provision of Marketing and Communications Support beyond the initial period of 2 years without the need for a further procurement exercise. <br/><br/>In exercising its discretion to extend, the Authority will consider the successful bidder’s performance up to the point it is considering any extension and whether any benefit to the overall programme to extending with the current supplier outweighs any potential benefit in carrying out a further procurement exercise.<br/><br/>The estimated annual contract value is £100.000 exclusive of VAT.<br/><br/>The current programme indicates the following key dates:<br/>• Outline planning submission August 2025<br/>• OBC completed by January 2026 <br/>• FBC by December 2027. <br/>It should be noted that these dates are subject to change.<br/><br/>The tender is being run via the ATAMIS e-tendering Portal which can be found at https://health-family.force.com/s/Welcome ("the e-sourcing Portal").
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD6
II.2.4) Description of the procurement
Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) is issuing this Invitation to Tender ("ITT") in connection with the competitive procurement of Marketing and Communications Support for the New Leighton Hospital.<br/><br/>This procurement will be run via an Open Procedure under the Public Contracts Regulations 2015 ("PCR").<br/><br/>The Authority seeks a strategic marketing and communications partner to support its upcoming hospital development programme. The successful supplier will deliver an integrated communications and engagement programme to ensure effective stakeholder communication and community engagement during critical project phases, including the Outline Business Case (OBC) and Full Business Case (FBC).<br/><br/>The supplier must demonstrate experience in large-scale capital projects (£250m+), with expertise in design, video production, marketing, and communications. Key deliverables include annual engagement plans, multi-channel campaigns, community events, social media strategies, and progress reports, with success measured against stakeholder sentiment, public awareness, and KPI achievement.<br/><br/>The initial contract term is 2 years from 1st April 2025 with mobilisation commencing from 17th March 2027. <br/><br/>The Authority reserves the right to extend the contract for the provision of Marketing and Communications Support beyond the initial period of 2 years without the need for a further procurement exercise. <br/><br/>In exercising its discretion to extend, the Authority will consider the successful bidder’s performance up to the point it is considering any extension and whether any benefit to the overall programme to extending with the current supplier outweighs any potential benefit in carrying out a further procurement exercise.<br/><br/>The estimated annual contract value is £100.000 exclusive of VAT.<br/><br/>The current programme indicates the following key dates:<br/>• Outline planning submission August 2025<br/>• OBC completed by January 2026 <br/>• FBC by December 2027. <br/>It should be noted that these dates are subject to change.<br/><br/>The tender is being run via the ATAMIS e-tendering Portal which can be found at https://health-family.force.com/s/Welcome ("the e-sourcing Portal").
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the contract for the provision of Marketing and Communications Support beyond the initial period of 2 years without the need for a further procurement exercise. The Authority will assess the successful bidder’s performance and the benefits of extending the current contract versus conducting a new procurement exercise.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/01/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.judiciary.uk/courts-and-tribunals/high-court/
VI.4.2) Body responsible for mediation procedures
The High Court
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: https://www.judiciary.uk/courts-and-tribunals/high-court/
VI.5) Date of dispatch of this notice
08/01/2025