Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department for Culture, Media and Sport
100 Parliament Street
London
SW1A 2BQ
UK
Contact person: DCMS Commercial
E-mail: dcms-emc-procurement@dcms.gov.uk
NUTS: UKI
Internet address(es)
Main address: www.dcms.gov.uk
Address of the buyer profile: www.dcms.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS
Reference number: 103978
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
This is a notice regarding the award of a contract to an Event Management Company (EMC) for the planning and, if activated, delivery of Major Royal Ceremonial Events in London. The contract has been awarded for an initial two-year term, with the option to extend by up to one year.<br/><br/>The appointed EMC will be required to:<br/>- prepare and maintain an Event Management Plan for the delivery of Events,<br/>- hold a supply chain at sufficient readiness for no-notice Event delivery,<br/>- deliver the Event(s) if required/ Activated.<br/><br/>Services will include detailed planning, design, testing & exercising, and management services including financial control, and appointment, engagement and management of subcontractors.<br/>This contract includes working in close and regular partnership with a number of stakeholders including Government and Public Bodies and the Royal Household to ensure delivery is professional and meets the expectations of stakeholders. Should it occur, the largest Event activates at no notice, over a c2 week timeframe, encompassing a large geographic footprint across multiple specific locations in London, attracts hundreds of thousands of (unticketed) spectators and hundreds of millions via media broadcast. The scale, scope and complexity cannot be underestimated and sensitivity towards the significance of the Event is paramount. Events will be broadcast live worldwide and attract a large media presence. Delivering the requirements of the media, in terms of stands, access controls and media villages form important elements of the required service.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
32 995 824.08
GBP
II.2) Description
II.2.2) Additional CPV code(s)
71242000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Westminster, London
II.2.4) Description of the procurement
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-017506
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/12/2024
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Identity Holdings Ltd
04217845
30-34 North Street, Hailsham, East Sussex
Hailsham
BN27 1DW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 32 995 824.08
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Additional CPV Codes<br/><br/>71242000 - Project and design preparation, estimation of costs.<br/>72224000 - Project management consultancy services.<br/>79421000 - Project-management services other than for construction work.<br/>79421100 - Project-supervision services other than for construction work.<br/>24955000 - Chemical toilets.<br/>35821000 - Flags.<br/>35821100 - Flagpole.<br/>79710000 - Security services.<br/>48952000 - Public address systems.<br/>32000000 - Radio, television, communication, telecommunication and related equipment.<br/>32344210 - Radio equipment.<br/>32344280 - Portable radios.<br/>34928200 - Fences.
VI.4) Procedures for review
VI.4.1) Review body
Department for Culture, Media and Sport
100 Parliament Street
London
SW1A 2BQ
UK
Internet address(es)
URL: www.dcms.gov.uk
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
7 Rolls Building, Fetter Lane, London EC4A 1NL
London
EC4A1NL
UK
Internet address(es)
URL: https://www.judiciary.uk/
VI.4.4) Service from which information about the review procedure may be obtained
Department for Culture, Media and Sport
100 Parliament Street
London
SW1A 2BQ
UK
Internet address(es)
URL: www.dcms.gov.uk
VI.5) Date of dispatch of this notice
08/01/2025