Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
UK
Contact person: Raymond Hamilton
Telephone: +44 1294310000
E-mail: raymondhamilton@north-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.north-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PIN - Transport Management System (Home-to-School)
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Council requires to procure an IT system able to support the Council’s obligations to monitor, manage transport arrangements to various establishments and ad hoc journeys for Service Users.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
We are looking for a system that will provide:
Route Planning & Optimisation
Financial Management & Reporting
Customer and Eligibility Management
Supplier and Contract Compliance
Financial Management & Reporting
Driver & Assistant Record Management
Eform Transport Application interface
Invoicing and Purchase Order interface
SEEMiS Interface
Ad hoc journey booking platform
The system will be used by staff in the following North Ayrshire Council service teams:
- Transport Hub
- Education Service
- Health & Social Care Partnership (HSCP)
- Housing Services
The Transport Hub team comprises of 4 members of staff who would be the principal users of the system.
There are 66 schools in North Ayrshire who will each require access to complete transport application forms and 6 area teams within HSCP who will also require access to submit applications and 1 Housing Services team.
We are currently under contract for this requirement however are issuing a PIN to assist with review of our future options.
II.3) Estimated date of publication of contract notice:
01/04/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Please confirm your interest using the PIN functionality.
Interested providers will receive further correspondence in the form of an Early Supplier Engagement email.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=787443.
(SC Ref:787443)
VI.5) Date of dispatch of this notice
09/01/2025