Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238UJ
UK
E-mail: robert.mccarthy@hants.gov.uk
NUTS: UKJ36
Internet address(es)
Main address: https://www.hants.gov.uk/
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Framework 2025 - 2029
Reference number: UN26425
II.1.2) Main CPV code
77300000
II.1.3) Type of contract
Services
II.1.4) Short description
HCC's current Grounds Maintenance Services Framework (GM 2021-24) expired on 31st December 2024.
The Authority (Hampshire County Council) plan to put in place a successor framework from April 2025 (GM 2025-2029) to deliver grounds maintenance services to sites in Hampshire.
This Prior Information Notice is intended to advise suppliers of the Authority's intention.
II.1.5) Estimated total value
Value excluding VAT:
21 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1: Standard - West (South Central, the New Forest, and Test Valley) Lot 2: Standard - Central (Winchester, Basingstoke and Deane, North East and Hart) Lot 3: Standard - East (East Hampshire, South East Hampshire) Lot 4: Standard Lot 5: Standard + Sports - West (South Central, the New Forest, and Test Valley) Lot 6: Standard + Sports - Central (Southampton, Winchester, and Basingstoke and Deane) Lot 7: Standard + Sports - East (South East Hampshire, East Hampshire, North East and Hart) Lot 8: Standard + Sports Contractors will be able to bid for any number of lots, but will only be awarded a maximum of 2 geographical lots and corresponding all-Hampshire lot (constituting matching area lots in each lot category, i.e., Lot 1: West, and Lot 5: West). Contractors will not be able to bid for Lots 4 or 8; winners of lots 1-3 or 5-7 respectively will be included inbe appointed to these lots automatically. Lot 4: Standard - All Hampshire Lot 8: Standard + Sports - All Hampshire
II.2) Description
Lot No: 1
II.2.1) Title
Standard - West (including South Central, the New Forest, and Test Valley)
II.2.2) Additional CPV code(s)
77310000
77330000
77340000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across the West of Hampshire including South Central, the New Forest, and Test Valley.
Lot No: 2
II.2.1) Title
Standard - Central (including Winchester, Basingstoke and Deane, North East and Hart)
II.2.2) Additional CPV code(s)
77310000
77330000
77340000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across Central Hampshire including Winchester, Basingstoke and Deane, North East and Hart.
Lot No: 3
II.2.1) Title
Standard - East (including East Hampshire, South East Hampshire)
II.2.2) Additional CPV code(s)
77310000
77330000
77340000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across East Hampshire including including East Hampshire, South East Hampshire.
Lot No: 4
II.2.1) Title
Standard - covering all areas
II.2.2) Additional CPV code(s)
77310000
77330000
77340000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Procurement of this lot will be for the Standard Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control across all of Hampshire.
Contractors will not be able to bid for this lot; winners of lots 1-3 will be included in this lots automatically. This will allow flexibility to cover a range of works and work areas over the duration of the framework.
Lot No: 5
II.2.1) Title
Standard + Sports - West (including South Central, the New Forest and Test Valley)
II.2.2) Additional CPV code(s)
77300000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across the West of Hampshire including South Central, the New Forest, and Test Valley.
Lot No: 6
II.2.1) Title
Standard + Sports - Central (including Winchester, Basingstoke and Deane, North East and Hart)
II.2.2) Additional CPV code(s)
77300000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across the West of Hampshire including South Central, the New Forest, and Test Valley.
Lot No: 7
II.2.1) Title
Standard + Sports - East (including South East Hampshire, East Hampshire, North East and Hart)
II.2.2) Additional CPV code(s)
77300000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across the West of Hampshire including South East Hampshire, East Hampshire, North East and Hart.
Lot No: 8
II.2.1) Title
Standard + Sports - covering all areas
II.2.2) Additional CPV code(s)
77300000
II.2.3) Place of performance
NUTS code:
UKJ3
II.2.4) Description of the procurement
The Procurement of this lot will be for the Standard + Sport Sites involving maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, weed control, large field works, line drawing for sports areas, and setup and maintenance of sports equipment across all of Hampshire.
Contractors will not be able to bid for this lot; winners of lots 5-7 will be included in this lots automatically. This will allow flexibility to cover a range of works and work areas over the duration of the framework.
II.3) Estimated date of publication of contract notice:
27/01/2025
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
The current GM 2021-24 framework provides HCC and other local Contracting Authorities with an option to call off a range of grounds maintenance works.
The new GM 2025-2030 framework proposed adapts the existing framework structure, using geographical lot areas as well as distinct lots for works required.
Works required will vary by the nature of the sites, and could suit a variety of contractors; see indicative tasks:
Standard sites: maintenance of flower beds, borders, hedges, shrubs, grass cutting, removal of leaves and litter, and weed control.
Standard + Sports Facilities sites: as per above, also including large field works, line drawing for sports areas, and setup and maintenance of sports equipment.
The proposed lot structure is as follows:
Lot 1: Standard - West (including South Central, the New Forest, and Test Valley)
Lot 2: Standard - Central (including Winchester, Basingstoke and Deane, North East and Hart)
Lot 3: Standard - East (including East Hampshire, South East Hampshire)
Lot 4: Standard - covering all areas (successful contractors in Lots 1, 2, and 3 will automatically be included in Lot 4)
Lot 5: Standard + Sports - West (including the New Forest and Test Valley)
Lot 6: Standard + Sports - Central (including Southampton, Winchester, and Basingstoke and Deane)
Lot 7: Standard + Sports - East (including South East Hampshire, East Hampshire, North East and Hart)
Lot 8: Standard + Sports - covering all areas (successful contractors in Lots 5, 6, and 7 will automatically be included in Lot 8)
Contractors will be able to bid for any number of lots, but will only be awarded a maximum of 2 geographical lots and corresponding all-Hampshire lot (constituting matching area lots in each lot category, i.e., Lot 1: West, and Lot 5: West).
Contractors will not be able to bid for Lots 4 or 8; winners of lots 1-3 or 5-7 respectively will be appointed to these lots automatically. This will allow flexibility to cover a range of works and work areas over the duration of the framework.
VI.5) Date of dispatch of this notice
10/01/2025