Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Stafford Borough Council
Riverway
STAFFORD
ST16 3AQ
UK
Contact person: Laura Kendall
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: www.staffordbc.gov.uk
Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for the Provision of Maintenance & Servicing of Vehicles
Reference number: IA3400
II.1.2) Main CPV code
50112200
II.1.3) Type of contract
Services
II.1.4) Short description
The Council is seeking bidders who can provide and undertake the ongoing maintenance of new and existing Streetscene vehicles.
The Council wishes to establish a Contract(s) for the provision and maintenance of vehicles/plant with one or more qualified organisations. It is intended that a single Provider will be awarded to each lot to provide the services required. In each lot, Tenderers should where possible be able to maintain the full range of Goods.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
240 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
SBC Owned Vehicles exceeding 3.5t GVW
II.2.2) Additional CPV code(s)
50110000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council.
The Contractor will be required to: -
* Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1.
* Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres.
* Ensure a minimum 100% first time pass rate for O Licence and MOT tests.
* Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
SBC Owned Vehicles Under 3.5t GCW
II.2.2) Additional CPV code(s)
50100000
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Staffordshire
II.2.4) Description of the procurement
The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council.
The Contractor will be required to: -
* Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1.
* Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres.
* Ensure a minimum 100% first time pass rate for O Licence and MOT tests.
* Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-024852
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: SBC Owned Vehicles exceeding 3.5t GVW
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/01/2025
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Staffordshire County Council
Stafford
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: SBC Owned Vehicles Under 3.5t GCW
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/01/2025
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Staffordshire County Council
Stafford
UK
NUTS: UKG24
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 240 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Stafford Borough Council
Stafford
UK
VI.5) Date of dispatch of this notice
14/01/2025