Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cambridge University Hospitals NHS Foundation Trust
Hills Rd
Cambridge
CB2 0QQ
UK
Telephone: +44 7925397086
E-mail: sue.mulcock@nhs.net
NUTS: UKH12
Internet address(es)
Main address: https://www.cuh.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://eoecph.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://eoecph.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Storage Services for Genomic Nucleic Acids and fibroblast cells.
Reference number: ADD/PU/SM/24/29
II.1.2) Main CPV code
71900000
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority requires a storage solution for existing Nucleic Acid samples, alongside new nucleic samples, requiring storage from 1st April 2025
When confirmed by the Authority in alignment with RCPath guidance, any samples older than 30 years will require safe and confidential disposal with confirmation in the form of an inventory list along with the method of disposal and date. There are about 5,000 vials s from 1995 which would require disposal in January 2026.
Additional to the capacity requirement to store current samples, there is a requirement to store any subsequent years’ samples where there is not capacity in the Authority laboratory to store long term.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
63121000
II.2.3) Place of performance
NUTS code:
UKH12
II.2.4) Description of the procurement
The Authority requires a storage solution for existing Nucleic Acid samples, alongside new nucleic samples, requiring storage from 1st April 2025
When confirmed by the Authority in alignment with RCPath guidance, any samples older than 30 years will require safe and confidential disposal with confirmation in the form of an inventory list along with the method of disposal and date. There are about 5,000 vials s from 1995 which would require disposal in January 2026.
Additional to the capacity requirement to store current samples, there is a requirement to store any subsequent years’ samples where there is not capacity in the Authority laboratory to store long term.
The sample numbers are as follows, with the expectation any subsequent years will increase in the region of 25% annually
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A further competition may be required at either 36 month or 60 months from the start date
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the ITT documents
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As detailed in the ITT documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/02/2025
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/02/2025
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 or 5 years
VI.3) Additional information
How to Express Interest in this Tender:
1. Register your company on the Jaggaer One eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://eoecph.bravosolution.co.uk/web/login.shtml and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password
2. Express an Interest in the tender - Login onto the portal with the username / password - Click the ITTs Open To All Suppliers' link (These are invitations to Tender open to any registered supplier) - Click on the relevant ITT (itt_2829) to access the content - Click the 'Express Interest' button at the top of the page - This will move the ITT into your 'My ITTs' page (This is a secure area reserved for your projects only) - You can now access any attachments by clicking 'Buyer Attachments' in the 'ITT Details' box
3. Responding to the tender - Click 'My Response' under 'ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page
If you have any issues accessing or using the e-Tendering Portal, please contact help@bravosolution.co.uk / eSourcing helpdesk on 0800 069 8630.
VI.4) Procedures for review
VI.4.1) Review body
Cambridge University Hospitals NHS Foundation Trust
Hills Road
Cambridge
CB2 0QQ
UK
VI.5) Date of dispatch of this notice
14/01/2025