Contract notice
Section I: Contracting
authority
I.1) Name and addresses
CalMac Ferries Limited
Ferry Terminal
Gourock
PA19 1QP
UK
Contact person: Ruairidh M. Black
Telephone: +44 7974884681
E-mail: ruairidh.black@calmac.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.calmac.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10923
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Ferry Operator
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement - Courier Services for Oversized and Specialist Shipments
II.1.2) Main CPV code
64121000
II.1.3) Type of contract
Services
II.1.4) Short description
CalMac Ferries Ltd (CFL) is looking to appoint a minimum of one supplier(s) to undertake all oversized and specialist courier services within the UK.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
64121000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
The supplier(s) must provide a guaranteed end-to-end freight forwarding service for all CalMac oversized and specialist domestic shipments. This must include status updates for orders in transit and explanations and/or mitigations for any unavoidable delays. The successful supplier(s) must provide a range of different transport options along with timed delivery options.
The successful supplier(s) must have capacity to handle oversized and specialist freight, their transport vehicles must be equipped with suitable cranage equipment or additional cranage must provided by the supplier due to operating ports being unequipped to unload goods. The supplier must also have the ability to tow equipment.
Examples of items (but not limited to):
- 20-foot container
- Large spare parts / pallets of spares
- Engines
- Hydraulic cylinders
- Voith propulsion unit (7 tonnes)
- Schottel propulsion unit (7 tonnes)
- Rescue/lifeboats.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Upon completion of the initial 24 months, the authority may extend by up to an additional 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant selection criteria can be found in the SPD module of this Procurement Exercise on the Public Contracts Scotland - Tender portal.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/02/2025
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
28/02/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This requirement will be re-tendered 6 months prior to the expiry of this Agreement.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 28189. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:787558)
VI.4) Procedures for review
VI.4.1) Review body
Greenock Sherift Court
1 Nelson Street
Greenock
PA15 1TR
UK
VI.5) Date of dispatch of this notice
14/01/2025