Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Calvay Housing Association Limited
16 Calvay Road
Glasgow
G33 4RE
UK
E-mail: enquiries@calvay.org.uk
NUTS: UKM82
Internet address(es)
Main address: www.calvay.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Calvay HA Gas Maintenance 2025
Reference number: 6392
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
The work and services to be undertaken (hereinafter referred to as the Works) comprises the provision of a term maintenance contract for an all-inclusive comprehensive annual inspection, servicing & maintenance contract [with provisional associated replacement works, including boilers, CH systems, all-electric properties, detectors and associated works] to approximately 861 domestic [flats/ houses] and 2 boilers [in offices] gas central heating installations covering all parts, labour and certification to maintain fully functioning gas fired hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer’s tenanted flats/ houses (which quantity may vary from time to time) in Barlanark, Glasgow G33 as detailed in Schedule 1 which is the Contract Area.
The services also include [refer reporting format at Schedule 12]:
Gas/ safety checks to properties with gas meters and no gas meter; ‘all electric’ properties; and Inspections/ servicing and recording in all flats and offices.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50531200
50531100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Barlanark G33
II.2.4) Description of the procurement
The tender documents comprise (1) the SPD document [minimum selection standards] which is accessible via the SPD Module in the PCS Contract Notice; (2) the Specification of Works [contract & tender pricing document]; and (3) your Contractor Design Proposals [CDP].
The tender evaluation will comprise: the SPD pass/ fail, your quality score for your Contractor Design Proposals [CDP]; and the Contract Sum stated on the Form of Tender.
The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality- Contractor Design Proposals [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer’s stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Proposal [CDP] scores will be converted to a percentage, prior to weighting.
The highest scoring candidate may be recommended for acceptance as the preferred contractor.
II.2.5) Award criteria
Criteria below:
Quality criterion: CDP Quality Submission
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
The initial contract period is from 1st April 2025 to 31st March 2026, with options to extend the contract (or not) solely at the Employer’s discretion on an annual basis thereafter to 31st March 2030.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Candidates must refer to the Instructions to Contractors and Project Criteria at Specification of Works pages 3-12
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Refer to Specification of Works pages 6-8 and the SPD
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Gas Safe Registered Heating Engineers
III.2.2) Contract performance conditions
Refer Specification of Works
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
14/02/2025
Local time: 12:00
Place:
Calvay HA, 16 Calvay Road, Glasgow G33 4RE
Information about authorised persons and opening procedure:
Staff and Committee members in accordance with Calvay HA tendering procedures
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=787824.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer Specification of Works schedule 9
(SC Ref:787824)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=787824
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9TW
UK
Telephone: +44 1414298888
E-mail: glasgow@scotcourts.gov.uk
Internet address(es)
URL: www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
15/01/2025