II.2.2) Additional CPV code(s)
50883000
39310000
II.2.3) Place of performance
NUTS code:
UKK4
Main site or place of performance:
School sites for
Dartmoor Multi Academy Trust
Wardhayes,
Simmons Way,
Okehampton,
Devon,
EX20 1PY
II.2.4) Description of the procurement
The Trust is seeking a Contractor that will deliver the provision of Planned Preventative Maintenance and Servicing of Catering Equipment for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract also includes any other catering equipment outside of this that maybe held on site.
The scope of works will include, but not be limited to the following:
a. Servicing of all catering equipment.
b. Breakdown repairs.
c. Replacement of faulty parts.
d. Safety inspections and tests.
e. Compliance with relevant regulations and standards.
f. Emergency call-out services.
g. Provision of a detailed service report after each visit.
This contract includes additional works e.g.
a. Ad-hoc works
b. Remedial Works
c. Emergency works
However, the Trust reserve the right to award these works outside the tender, so such works are not guaranteed.
With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they:
a. Have the technical and relevant experience to deliver the catering equipment servicing provision to the Trust, whilst demonstrating value for money.
b. Appoint a competent person to take managerial control.
c. Establish effective management and operational level communication systems at all levels regarding the service with the Trust.
d. Develop a robust scheme and system of checks for managing, servicing and maintaining catering equipment, ensuring works are carried out for all sites by a competent person.
e. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the day-to-day operations of the school.
f. Maintain a safe environment on school premises concerning the servicing of catering equipment and be responsible for all legal, and health and safety requirements in delivering the services.
g. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level to meet requirements.
h. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key Performance Indicator (KPI) and Service Level Agreement (SLA).
The contract is for a period of five (3) years with the possible extension of two (2) further years, in 12-month intervals (3+1+1).
Sites included are as follows:
Bridgerule Primary School
Chagford Primary School
Exbourne Primary School
Highampton Primary School
Holsworthy Community College
Lydford Primary School
Milton Abbot Primary School
Northlew & Ashbury Primary School
North Tawton Primary School
Okehampton College
Okehampton College – Wardhayes Campus
Okehampton Primary
South Tawton Primary School
St James Primary
Tavistock College
The Promise School
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
22/04/2025
End:
31/08/2028
This contract is subject to renewal: Yes
Description of renewals:
Option of 2 further 1 year extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No