Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Contact person: Yahia Reggab
Telephone: +44 3451550000
E-mail: yahia.reggab@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework: Drone Surveys for Inspection -Bridges & Structures.
Reference number: TW0016
II.1.2) Main CPV code
79961200
II.1.3) Type of contract
Services
II.1.4) Short description
Fife Council aims to establish a framework consisting of three lots for a period of 24 months, with an option to extend for an additional 2x12 months. Accordingly, Fife Council is seeking suppliers capable of providing drone surveys in the following areas:
-Confined Spaces Surveys
-Bridge Surveys
-Coastal/Harbour Surveys
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
279 575.00
GBP/ Highest offer:
304 245.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Confined Space Drone Surveys
II.2.2) Additional CPV code(s)
79961200
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Fife
II.2.4) Description of the procurement
Fife Council is required by Codes of Practice to inspect all structures every 2 to 3 years. Our policy is to inspect Confined Spaces every 3 years due to the hazardous nature of confined space entry. Therefore, the Council is looking for supplier(s) able to provide the following:
Carry out photogrammetric and LiDar surveys of the Council’s Bridges & Structures Service 41 Confined Spaces. Initially we require at least 14 of these inspected in the first year. We require indicative costs for the following items.
-Mobilisation to site
-Delivery of a 4K Video file – Required.
-Delivery of a Photogrammetric model of each structure surveyed. Please detail accuracy of measurement possible. – Required
-Delivery of the Lidar survey Cloud points in rcp or rcs format. – Required.
-Delivery of a brief descriptive report of the activity and inspection in electronic or pdf format – Required.
-Provide Revit model of structure surveyed – Provide an indicative table of costs of level of detail (LoD) 1-5 (This will not be required for all structures).
-Live stream of the inspection video feed to MS Teams or similar. – Desired.
-Any other items such as site establishment, H&S requirements, accommodation costs etc.
It is estimated that a budget of GBP 50,000 per year would be made available for the above surveys.
This would not include the costs of revit modelling as it is appreciated this will not always be required and is more costly.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Bridge Drone Surveys
II.2.2) Additional CPV code(s)
79961200
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Fife
II.2.4) Description of the procurement
Currently Fife Council’s bridge General and Principal inspections are all conducted in person, necessitating lone working and in many cases the use of specialist access equipment.
Inspections are conducted in accordance with codes of practice at the following intervals.
General Inspections – every 2 years
Principal Inspections – every 6 years
Therefore, the Council is looking for a supplier(s) able to carryout photogrammetric and LiDar surveys of the Council bridge inventory on an as-and-when basis. We require indicative costs for the following items.
-Mobilisation to site
-Delivery of a 4K Video file – Required.
-Delivery of a Photogrammetric model of each structure surveyed. Please detail accuracy of measurement possible. – Required.
-Delivery of the Lidar survey Cloud points in rcp or rcs format. – Required.
-Delivery of a brief descriptive report of the activity and inspection in electronic or pdf format – Required.
-Provide Revit model of structure surveyed – Table of costs of levels of detail (LoD) from 1-5. - Required
-Live stream of the inspection video feed to MS Teams or similar. – Desired.
-Any other items such as site establishment, H&S requirements, accommodation costs etc.
Indicative budget per year for project related detailed modelling using drone acquired data.
GBP50,000
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Harbour and Coastal Drone/ RoV Surveys
II.2.2) Additional CPV code(s)
79961200
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Fife
II.2.4) Description of the procurement
Currently Fife Council’s harbour walls are inspected by a team of two from a hired boat. By using drone surveys, we can get a much closer look at the walls, and they would allow review of the inspection videos in-house for immediate assessment of suspect issues. Therefore, the Council is looking for a supplier(s) able to carry out photogrammetric and LiDar surveys of the Council’s harbour walls above and below the waterline and similar surveys of inaccessible coast lines above the highwater mark on an as-and-when basis. We require indicative costs for the following items.
-Mobilisation to site
-Delivery of a 4K Video file – Required.
-Delivery of a Photogrammetric model of each structure surveyed. Please detail accuracy of measurement possible. – Required.
-Delivery of a brief descriptive report of the activity and inspection in electronic or pdf format – Required.
-Live stream of the inspection video feed to MS Teams or similar. – Desired.
-Any other items such as site establishment, H&S requirements, accommodation costs etc,
Budget
It is estimated that a budget of GBP30,000 per year would be made available for these types of survey
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-027289
Section V: Award of contract
Lot No: 1
Title: Confined Space Drone Surveys
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/01/2025
V.2.2) Information about tenders
Number of tenders received: 25
Number of tenders received from SMEs: 25
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 25
Number of tenders received by electronic means: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
UAV 365
Gyleworks Ltd, 34 South Gyle Crescent
Edinburgh
EH12 5EH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
LandScope Engineering Ltd
The Chart House
Church Stretton
SY6 6NT
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 35 175.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Bridge Drone Surveys
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/01/2025
V.2.2) Information about tenders
Number of tenders received: 25
Number of tenders received from SMEs: 25
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 25
Number of tenders received by electronic means: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
UAV 365
Gyleworks Ltd, 34 South Gyle Crescent
Edinburgh
EH12 5EH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
LandScope Engineering Ltd
The Chart House
Church Stretton
SY6 6NT
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 22 343.75
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Harbour and Coastal Drone/ RoV Surveys
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/01/2025
V.2.2) Information about tenders
Number of tenders received: 25
Number of tenders received from SMEs: 25
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 25
Number of tenders received by electronic means: 25
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
UAV 365
Gyleworks Ltd, 34 South Gyle Crescent
Edinburgh
EH12 5EH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
LandScope Engineering Ltd
The Chart House
Church Stretton
SY6 6NT
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 375.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This will be a Fife Council multi suppliers’ framework to which up to a maximum of 3 approved providers will be appointed for each lot.
The Framework contract will be awarded to ranked contractors for each lot, those with the highest scoring tenders (Price & Quality) and will be ranked according to their total weight score, with the highest weighted scoring tender being awarded Position 1, the next highest weighted scoring tenderer will be awarded Position 2 and so on. Where tenderers have achieved the same total weighted score, their rankings will then be determined by their Quality score. The tenderer with the highest Quality score being awarded the higher position.
(SC Ref:787850)
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Courthouse, Whytecausway,
Kirkcaldy
KY1 1XQ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session
VI.5) Date of dispatch of this notice
15/01/2025