Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caledonia Housing Association
118 Strathern Road
Dundee
DD5 1JW
UK
Telephone: +44 8006781228
E-mail: info@caledoniaha.co.uk
NUTS: UKM
Internet address(es)
Main address: www.caledoniaha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17204
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Window and Door Component Replacement MTC 2025/28
II.1.2) Main CPV code
45421100
II.1.3) Type of contract
Works
II.1.4) Short description
The works comprise the replacement of existing windows and doors to a selection of the Associations properties.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45421100
45421130
45421132
45000000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Perth and Kinross, Dundee, Angus, Fife, East Dunbartonshire, West Dunbartonshire and North Lanarkshire
II.2.4) Description of the procurement
The Association strives to achieve value for money in all its activities. The Windows and Doors Measured Term Contract (MTC) will be for a maximum period of 5 years; it will initially run for 3 years, from 1 April 2025 till 31 March 25 and then we will have the option to extend for a further 2 x single 12-month periods at Caledonian Groups discretion to have a phased approach to deliver each year’s programme.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost of Works
/ Weighting: 40%
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Windows and Doors Measured Term Contract (MTC) will be for a maximum period of 5 years; it will initially run for 3 years, from 1 April 2025 till 31 March 25 and then we will have the option to extend for a further 2 x single 12-month periods at Caledonian Groups discretion to have a phased approach to deliver each year’s programme.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See attached ITT
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as stated in the attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - W&D - Final
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the contract documents and KPIs
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/02/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you read and fully respond to the requirements for the SPD, Quality submission and pricing documents as set out in the ITT.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=787974.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
See the contract conditions and the attached 'CB Clause for % contribution on MTC - (name of bidder)' that must be completed and signed and returned with the submission.
(SC Ref:787974)
VI.4) Procedures for review
VI.4.1) Review body
Perth Sheriff Court
Tay Street
Perth
UK
Telephone: +44 1738620546
E-mail: perth@scotcourts.gov.uk
VI.5) Date of dispatch of this notice
16/01/2025