Contract notice
Section I: Contracting
authority
I.1) Name and addresses
DAERA:Marine and Fisheries Division
Rathkeltair House, Market Street
Downpatrick
BT30 6aj
UK
Contact person: ssdadmin.cpdfinance-ni.gov.uk
E-mail: SSDAdmin@CPDfinance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 5489705 - DAERA Marine and Fisheries - Letting of Benthic Infaunal Analysis contract
Reference number: 5489705
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Marine Monitoring and Assessment team (MMAT) within the Marine and Fisheries Division of DAERA has responsibility for protection of the marine environment. The analysis of benthic infaunal samples is a statutory requirement under The Water Environment (Water Framework Directive) Regulations (Northern Ireland) 2017 as one of the primary biological quality elements used to classify the ecological quality status of a given waterbody. Additionally benthic infaunal analysis may be required under related statutory instruments and agreements including, amongst others, the Marine Strategy Framework, The Water (Northern Ireland) Order 1999 and Licensing deposits in the sea under Part 4 of The Marine and Coastal Access Act 2009. DAERA – MMAT requires a supplier to provide analysis of benthic infaunal samples. Data generated from the analysis of these samples on behalf of the Marine Monitoring and Assessment team will support delivery of the relevant statutory monitoring and classification requirements and is submitted to the UK National database. The contract is for an initial period of 3 years from date of award, (envisaged to be 1 April 2025) to 31 March 2028. There are two (2) options to extend for a period of up to twelve (12) months each. Please refer to Tender Documents for full details.
II.1.5) Estimated total value
Value excluding VAT:
875 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77700000
77800000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Marine Monitoring and Assessment team (MMAT) within the Marine and Fisheries Division of DAERA has responsibility for protection of the marine environment. The analysis of benthic infaunal samples is a statutory requirement under The Water Environment (Water Framework Directive) Regulations (Northern Ireland) 2017 as one of the primary biological quality elements used to classify the ecological quality status of a given waterbody. Additionally benthic infaunal analysis may be required under related statutory instruments and agreements including, amongst others, the Marine Strategy Framework, The Water (Northern Ireland) Order 1999 and Licensing deposits in the sea under Part 4 of The Marine and Coastal Access Act 2009. DAERA – MMAT requires a supplier to provide analysis of benthic infaunal samples. Data generated from the analysis of these samples on behalf of the Marine Monitoring and Assessment team will support delivery of the relevant statutory monitoring and classification requirements and is submitted to the UK National database. The contract is for an initial period of 3 years from date of award, (envisaged to be 1 April 2025) to 31 March 2028. There are two (2) options to extend for a period of up to twelve (12) months each. Please refer to Tender Documents for full details.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery Methodology
/ Weighting: 25.2
Quality criterion: Team Experience
/ Weighting: 15.4
Quality criterion: Standard Operating Procedures (SOP)
/ Weighting: 18.9
Quality criterion: Social Value
/ Weighting: 10.5
Cost criterion: Total Contract Price
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
875 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
the contract will be subject to renewal approximately April 2030
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is for an initial period of 3 years from date of award, (envisaged to be 1 April 2025) to 31 March 2028. There are two (2) options to extend for a period of up to twelve (12) months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the tender documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/02/2025
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
19/05/2025
IV.2.7) Conditions for opening of tenders
Date:
18/02/2025
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
estimated to be April 2030
VI.3) Additional information
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach Satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach Satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs. And their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave Professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions. Being. undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a. Period of twelve months from the date of issue of the certificate
VI.4) Procedures for review
VI.4.1) Review body
Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 (as amended) and where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
17/01/2025