Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cambridge City Council
Cambridge City Council, Guildhall
Cambridge
CB2 3QJ
UK
Contact person: Ms. Sarah Bail
Telephone: +44 1223457107
E-mail: sarah.bail@cambridge.gov.uk
NUTS: UKH
Internet address(es)
Main address: www.cambridge.gov.uk
Address of the buyer profile: https://procontract.due-north.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
For the Provision of AV Meeting Room Renewal/ Replacement and annual support
Reference number: DN759429
II.1.2) Main CPV code
32000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supplying and supporting AV equipment for hybrid meeting rooms on behalf of Cambridge City Council, South Cambridgeshire District Council and Huntingdonshire District Councils.
Please note the value of the contract is unknown currently due to requirements being fluid throughout the life cycle of the contract. Increased scope of works, in additional to annual support may be required.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
The Council is seeking to award a contract for the provision of AV meeting room Equipment.
The purpose of this tender is to provide a framework that can be used to install new hybrid meeting rooms and replace existing equipment, where needed, across South Cambridge District Council (SCDC), Huntingdonshire District Council (HDC) and Cambridge City Council (CCI).
We will also be looking ongoing support on specified Hybrid meeting rooms as part of this contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/03/2025
This contract is subject to renewal: Yes
Description of renewals:
A possible 48 months in total. 2 x 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
17/02/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The High Court
London
London
W2CA 2LL
UK
VI.5) Date of dispatch of this notice
17/01/2025