Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
LIVERPOOL HOPE UNIVERSITY
03285547
HOPE PARK, TAGGART AVENUE
LIVERPOOL
L169JD
UK
Contact person: Steven Parker
E-mail: procurement@hope.ac.uk
NUTS: UKD72
Internet address(es)
Main address: https://www.hope.ac.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Award Notice - Financial Management System Migration to Cloud Solution
II.1.2) Main CPV code
72260000
II.1.3) Type of contract
Services
II.1.4) Short description
This is an awarded contract notice.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
324 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72260000
II.2.3) Place of performance
NUTS code:
UKD72
II.2.4) Description of the procurement
Awarded contract notice for Financial Management System Migration to Cloud Solution.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
The University has been a user of Unit 4's on-premise Enterprise Resource Planning (ERP) services for over 10 years. Unit 4 are moving their solution to the Cloud. This is a material change to the current license arrangements with no possibility of extension.
Unit 4's systems are:
• Performing over 30 functions across the entire University.
• Integrated with 10 other systems - each having an implementation phase to ensure integration.
As Unit 4's systems are absolutely critical to the functioning of the University, the University is of the view that the Contract cannot be awarded to another economic operator and that therefore, the University's award of this Contract to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 because competition is absent for technical reasons.
This is because of:
• The near technical impossibility of disintegration with allied systems;
• The wholly disproportionate cost of tender preparation and delivery, re-integration of systems and retraining of University operators;
• The timelines for migration and discontinued support for the ERP system
The proposed Contract term is 3 years with no further extension options.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-040305
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/12/2024
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Unit4 Business Software Limited
01737985
Bristol
UK
NUTS: UKJ21
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 324 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
LIVERPOOL HOPE UNIVERSITY
LIVERPOOL
L16 9JD
UK
VI.5) Date of dispatch of this notice
20/01/2025