Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Longhurst Group Limited
1 Crown Court, Crown Way
Rushden
NN10 6BS
UK
E-mail: procurement@longhurst-group.org.uk
NUTS: UKF
Internet address(es)
Main address: https://www.longhurst-group.org.uk/
Address of the buyer profile: https://www.longhurst-group.org.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive Repairs and Voids
Reference number: DN539436
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
Longhurst Group invited tenders from suitably experienced organisations who demonstrated knowledge, skill and innovation in delivering responsive repairs and voids services to our general needs, leasehold, care and support and office stock. The works are in relation to Longhurst Group's current and future properties. Works will be delivered under a TPC 2005 (as amended) for a maximum of 10 years: which will run for an initial period of 5 years with the option to extend by up to a further 5 years. Customer care excellence and high customer satisfaction is at the heart of our repair service. The successful implementation of ICT is one of the key drivers for the successful delivery of the Responsive Repairs and Void service with the continued development of systems through the life of the contract.
Our requirement is split into geographical Lots as detailed below;
Lot 1 – East Region
Lot 2 – South Region
Lot 3 – West Region
Longhurst Group are looking to let a long term partnership contract covering responsive repairs and voids over its 3 geographical regions and 20,000+ properties.The scope is broken into 3 areas for all Lots:
1. Core scope – Responsive Repairs and Voids - £13M per annum
a. The core scope of the contract is strictly for the delivery of repairs and voids (core scope) - customers are at the heart of everything the Group does and as such the Group are looking for partners who can deliver operational and customer service excellence.The contract will be let on this basis and these works will form the only exclusive works from day 1 of the contract.
2. Additional scope - Electrical Testing and Repairs, Asbestos Testing & Remedials, Fire Safety Works, Legionella Testing & Remedials, Kitchens and Bathrooms - £5M per annum - this scope will be tested with bidders during dialogue in order to understand the benefit of potentially including from contract year 2 onwards.
3. Further opportunities - to understand possible opportunities for widening and/or deepening the scope of the contract from contract year 3 - £5M per annum.
a. Longhurst Group have implemented ambitious strategies to address the key challenges of our time in this sector - housing crisis, decarbonisation, social inequality and the environment. As a result, we are actively looking for our key strategic partners to help the implementation of these strategies and would potentially consider widening the breadth and depth of relationships with our partners during the course of the contract based on the right conditions.
Please note that points 2 and 3 above are not guaranteed or exclusive and will not form the scope of the contract to be awarded for day 1. Longhurst Group are keen to understand the potential opportunity of widening and deepening the scope but it is incumbent on bidders to robustly demonstrate the rationale linked to the four strategy areas.
TUPE is applicable to this tender and there is likely to be employees transferring from existing service provider(s).
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
247 770 638.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Responsive Repairs and Voids – East Region
II.2.2) Additional CPV code(s)
09000000
31000000
32000000
35000000
44000000
45000000
50000000
51000000
75000000
90000000
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
Responsive repairs and voids services to our general needs, leasehold, care and support and office stock located within the Group’s East Region.
The scope of this Lot is as follows (please see the short description above at sectionII.1.4);
1) Core Scope – Responsive Repairs and Voids – £4.8M per annum
2) Additional Scope - Electrical Testing and Repairs, Asbestos Testing & Remedials, Fire Safety Works, Legionella Testing & Remedials, Kitchens and Bathrooms – £1.8M per annum
3) Further Opportunities – £2M per annum
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Quality criterion: Sustainability/Environmental Benefit
/ Weighting: 10
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The option to extend the contract up to a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Responsive Repairs and Voids – South Region
II.2.2) Additional CPV code(s)
09000000
31000000
32000000
35000000
44000000
45000000
50000000
51000000
75000000
90000000
II.2.3) Place of performance
NUTS code:
UKH
II.2.4) Description of the procurement
Responsive repairs and voids services to our general needs, leasehold, care and support and office stock located within the Group’s South Region.
The scope of this Lot is as follows (please see the short description above at sectionII.1.4);
1) Core Scope – Responsive Repairs and Voids – £5M per annum
2) Additional Scope - Electrical Testing and Repairs, Asbestos Testing & Remedials, Fire Safety Works, Legionella Testing & Remedials, Kitchens and Bathrooms – £1.6M per annum
3) Further Opportunities – £2.1M per annum
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Quality criterion: Sustainability/Environmental Benefit
/ Weighting: 10
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The option to extend the contract up to a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Responsive Repairs and Voids – West Region
II.2.2) Additional CPV code(s)
09000000
31000000
32000000
35000000
44000000
45000000
50000000
51000000
75000000
90000000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Responsive repairs and voids services to our general needs, leasehold, care and support and office stock located within the Group’s West Region.
The scope of this Lot is as follows (please see the short description above at sectionII.1.4);
1) Core Scope – Responsive Repairs and Voids – £3.1M per annum
2) Additional Scope - Electrical Testing and Repairs, Asbestos Testing & Remedials, Fire Safety Works, Legionella Testing & Remedials, Kitchens and Bathrooms – £1.6M per annum
3) Further Opportunities – £1.3M per annum
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Quality criterion: Sustainability/Environmental Benefit
/ Weighting: 10
Quality criterion: Social Value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The option to extend the contract up to a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-012071
Section V: Award of contract
Lot No: 1
Title: Responsive Repairs and Voids – East Region
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/04/2022
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Morgan Sindall Property Services Limited
Valiant House, 2nd Floor, 4-10 Heneage Lane
London
EC3A 5DQ
UK
Telephone: +44 7966636664
E-mail: Mspropservices.bidteam@morgansindall.com
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 57 281 628.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Responsive Repairs and Voids – South Region
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/04/2022
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Fortem Solutions Limited
Keynes House, Tilehouse Street
Hitchin
SG5 2DW
UK
Telephone: +44 1462446220
E-mail: Geoff.parkinson@fortem.co.uk
NUTS: UKH
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 56 441 637.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Responsive Repairs and Voids – West Region
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/04/2022
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ian Williams Limited
Quarry Road, Chipping Sodbury
Bristol
BS37 6JL
UK
Telephone: +44 7741731507
E-mail: tenders@ianwilliams.co.uk
NUTS: UKK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 36 037 432.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
It should be noted:
1) the total value of the procurement (excluding VAT) in section II.1.7 above is based on the potential total value for the maximum total 10 years period (initial period of 5 years and the maximum extension period by up to a further 5 years) and the 3 areas of potential scope detailed in section II.1.4.
2) the Initial estimated total value of the Lot (Value excluding VAT) in section V.2.4 for each of the 3 lots above is based on the potential total value for the maximum total 10 years period (initial period of 5 years and the maximum extension period by up to a further 5 years) and the 3 areas of potential scope detailed in section II.1.4.
3) the Actual total value of the procurement (Value excluding VAT) in section V.2.4 for each of the 3 lots is based on the potential total value for the maximum total 10 years period (initial period of 5 years and the maximum extension period by up to a further 5 years) and the core scope only detailed in section II.1.4 using the tender submission value plus an annual inflationary uplift. However, the potential contract value for the Group for each Lot remains at: Lot 1 £90,937,610, Lot 2 £92,635,714 and Lot 3 £64,197,315 as stated above in V.2.4 and in the FaTS Contract Notice referred to above in IV.2.1, dependent upon actual throughput and the inclusion of the additional scope and further opportunities items during the period of the Contract as stated above in II.1.4.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts Of Justice, The Strand
London
UK
VI.5) Date of dispatch of this notice
22/01/2025