Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University for the Creative Arts
Falkner Road, Farnham, Surrey, GU9 7DS
Farnham
GU9 7DS
UK
E-mail: Procurement@uca.ac.uk
NUTS: UKJ25
Internet address(es)
Main address: https://www.uca.ac.uk/
Address of the buyer profile: https://in-tendhost.co.uk/universityforthecreativearts/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityforthecreativearts/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityforthecreativearts/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UCA - Provision of Security Services
Reference number: UCA-082-EST-2024
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
Security services play a key role in the day-to-day operation of the University and the security personnel are the first point of contact for students, staff and visitors. UCA are looking for a security team with excellent customer service skills. A key aspect of the security officers' role will be acting in a safeguarding capacity.
II.1.5) Estimated total value
Value excluding VAT:
7 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKJ25
Main site or place of performance:
II.2.4) Description of the procurement
The University for the Creative Arts (UCA) has been established for over 160 years and is a passionate advocate for creative education and research. UCA offer courses in Architecture, Crafts, Fashion, Graphic Design, Illustration, Fine Art, Photography, Film Media, the Performing Arts and Creative Business. UCA has campuses across Surrey and Kent, specifically in Canterbury, Epsom, and Farnham.The university is seeking a supplier for the provision of security services across its sites. The Service Provider shall provide a professional, proactive, high profile and visible security service to deliver services that include, but are not limited to:• Maintain a secure environment across UCA premises• Offer protection for its staff, students and visitors• Provide a first response service to a range of situations and emergency incidents across UCA premises• Respond to security incidents across UCA premises• Provide professional integrated security services on a scheduled and reactive basis, which are efficient, effective and timely• Provide best in class professional security advice to UCA • Additional specified duties as set out in the Security Specification• Contribute to creating a pro-security culture within each Campus• Comply with UCA’s Policies and Procedures as appropriate• Ensure there is a Contract Security Manager available 24/7• Support the Facilities Management Team• Support the Accommodation Services Team• Awareness of safeguarding and the implications that may be associatedIn addition, UCA may have, from time to time, variable requirements for additional security which may be requested on an ad-hoc basis as its needs dictate. Requests for these ad-hoc security services shall sit outside of the core contract price but unit rates shall be determined within the tendered Schedule of Rates and shall be subject to the terms of this contract.The contract will cover the three UCA campuses in Canterbury, Epsom and Farnham including accommodation blocks on and off campus and administrative buildings located near campuses.Examples of variable services which shall be charged in addition to the core contract price include:• Additional guards for core contract duties • Additional guards for events e.g., open days etc.• Additional guards for events which may include door supervision and licensable activity e.g., events in bar venues (Farnham Campus only)• Mobile patrols to buildings which are not staffed by security personnelThis tender is being ran via the Restricted procedure, as per UK Statutory Instruments, 2015, No. 102, PART 2, CHAPTER 2, SECTION 3, Regulation 28. The process will be split into 2 stages. The first stage will consist of this Selection Questionnaire (SQ). The SQ will be used to ascertain suppliers technical and financial capability at delivering comparable contracts as well as their suitability for delivering public contracts. The SQ responses will be evaluated, and the top scoring bidders will be progressed to the ITT stage (it is envisaged this will be five bidders, where five have demonstrated they have the capacity and have met the Universities minimum criteria, including minimum scores where applicable, the university reserves the right to progress more than 5 bidders).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2025
End:
30/06/2031
This contract is subject to renewal: Yes
Description of renewals:
The initial term will be for 4 years and there will be provision for 2 extension periods.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The Marks available for the Selection Questionnaire are 75 in total.To be considered an "acceptable response" bidders must score a minimum of 35 points out of the available total. The UCA will progress the top 5 acceptable responses, where less than 5 acceptable responses are received, the UCA reserves the right to progress less than 5 to the ITT stage
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/02/2025
Local time: 11:03
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
17/03/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
All formal complaints about the procurement process can be directed to UCA Procurement Procurement@uca.ac.uk or the Cabinet Office - Public Procurement Review Service.
VI.5) Date of dispatch of this notice
22/01/2025