Contract notice
Section I: Contracting
authority
I.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
05126781
1 Innisfree Close
HARROGATE
HG28PL
UK
Contact person: Neil Meadows
Telephone: +44 1423810985
E-mail: nm@redboxcs.com
NUTS: UKE22
Internet address(es)
Main address: https://www.notredame.southwark.sch.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.redboxcs.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Notre Dame Catholic Girls Caretaking & Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Aims of the Service and Tender
The key aims of the tender are to:
▪ Provide a high standard of cleaning and caretaking
▪ Deliver the cleaning and caretaking services with consistency - good quality assurance systems in place.
▪ Good communication at local and operations manager level with the School - two-way communication.
▪ Daily interaction with the School representative at each site
▪ Develop an effective method of handing over any special needs and comments on a daily basis.
▪ Cleaners to work the hours that best suit the needs of the School and maximise the work completed.
▪ Training and development of the teams at the School
This does not imply that this is not happening now - these are the aims of the contract.
The School work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us and this needs to be echoed by the cleaning and site staff. The cleanliness
and good order of the classrooms, corridors and other areas of the school impacts upon the teaching and learning that goes within the School. The maintenance and upkeep of the buildings from site staff is extremely important to ensure a safe, secure environment for students to thrive. The School expectations are high, and they are looking for a contractor who has the same aims and aspirations as we do for their cleaning and caretaking services. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a
partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI6
Main site or place of performance:
Notre Dame Catholic Girls
118 St George's Road, London, SE1 6EX
Tel: 020 7261 1121
Fax: 020 7620 2922
The school day runs from 8:45am - 3:20pm (32.5 hours per week)
II.2.4) Description of the procurement
Tender Schedule:
Issue of Invitation to Tender - Thursday 16th January 2025
Bidding Companies to Visit Sites - Tuesday 28th January 2025
Clarification Deadline - Friday 31st January 2025
Deadline for return of Tender Responses - Friday 21st February 2025
3:00pm deadline
Presentation by shortlisted bidders - Friday 7th March 2025
Contract Awarded by - Tuesday 18th March 2025
Mobilisation Meeting - TBC (after 31st March 2025)
Contract Commencement - 1st September 2025
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/02/2025
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
25/02/2025
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Red Box Consultancy Services
Harrogate
UK
VI.5) Date of dispatch of this notice
22/01/2025