Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
UK
Telephone: +44 1463383189
E-mail: hieprocurement@hient.co.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.hie.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
FTS 041 Landscaping Services - Moray
Reference number: FTS041
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
HIE requires a suitable qualified and experienced supplier to provide hard and soft landscaping and winter maintenance services at:
Horizon Scotland (Business Centre), The Apex (HIE's Moray office), Strathcona House, Unit 9 (shortly to open as the Manufacturing Innovation Centre), the common areas of the Enterprise Park Forres.
Services will include grass and shrub cutting, weed removal, car park maintenance and winter gritting/snow clearance.
It is expected that these services will be required from 22 April 2025 for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.
The initial 3-year budget available to deliver the services is between GBP195,000 and GBP222,500 (excluding VAT).
II.1.5) Estimated total value
Value excluding VAT:
296 382.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45112700
77300000
90620000
71421000
II.2.3) Place of performance
NUTS code:
UKM62
Main site or place of performance:
Forres
II.2.4) Description of the procurement
HIE requires a suitable qualified and experienced supplier to provide hard and soft landscaping and winter maintenance services at:
Enterprise Park Forres, The Apex, Horizon Scotland, Unit 9, Strathcona House, Forres.
Services will include grass and shrub cutting, weed removal, car park maintenance and winter gritting/snow clearance.
It is expected that these services will be required from 01 May 2025 for an initial period of 3 years with HIE having the option to extend for a period or periods not exceeding 12 months following the Initial Term.
The initial 3-year budget available to deliver the services is between GBP195,000 and GBP222,500 (excluding VAT).
II.2.5) Award criteria
Criteria below:
Quality criterion: Delivery Methodology
/ Weighting: 25%
Quality criterion: Management & Delivery Team
/ Weighting: 20%
Quality criterion: Sustainability & Net Zero
/ Weighting: 5%
Quality criterion: Fair Work Practices
/ Weighting: 5%
Quality criterion: Monitoring & Reporting of Community Benefits
/ Weighting: 5%
Price
/ Weighting:
40%
II.2.6) Estimated value
Value excluding VAT:
296 382.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
HIE reserve the right to extend the Initial Term by a period or periods together not exceeding 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
HIE reserves the right to modify the contract for reasons including but not limited to:
- Sale of any sites/properties, therefore (some of) the services will no longer be required.
- Addition of sites/properties with associated landscaping services required.
- Re-designation of areas associated with maintenance activities.
- Weather conditions requiring more/less frequent services.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
4A.2A: Is it a requirement in the bidder's country of establishment to hold a particular authorisation or membership of a particular organisation needed in order to be able to perform the service in question:
The bidder confirms they already have or can commit to obtain prior to the commencement of the Contract a valid Waste Carriers Licence.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contract will include Key Performance Indicators (KPIs) which can be found within the tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/02/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract, including any extension period.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In order to participate, bidders should register, for free, on www.publiccontractsscotland.gov.uk and record their interest in this contract and download and complete all relevant documentation.
Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted."
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=788384.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders will be expected to support the delivery of community benefits which take into account HIEs role as a local economic development agency and a community benefits selection menu is provided within the tender documentation.
(SC Ref:788384)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=788384
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
The Inverness Justice Centre, Longman Road
Inverness
IV1 1AH
UK
E-mail: inverness@scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court of the Court of Session.
VI.5) Date of dispatch of this notice
23/01/2025