Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Chelmsford City Council
Civic Centre, Duke Street
Chelmsford
CM1 1JE
UK
Contact person: Emma Till
Telephone: +44 1245606774
E-mail: procurement@chelmsford.gov.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.chelmsford.gov.uk/
I.1) Name and addresses
Epping Forest District Council
Civic Offices, 323 High Street
Epping
CM16 4BZ
UK
E-mail: procurement@chelmsford.gov.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.eppingforestdc.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Surveillance-and-security-systems-and-devices./2CJ8PJ27H4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/2CJ8PJ27H4
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CCTV Maintenance and Capital Works Programme for Chelmsford City Council and Epping Forest District Council
II.1.2) Main CPV code
35120000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Chelmsford City Council is tendering on behalf of 3 local authorities for the provision of CCTV Capital Works and/or a maintenance. The procurement process will be an open procedure for the provision of new equipment, including installation and integration with the current system, and the establishment of a maintenance agreement for the current system alongside the maintenance of the enhanced equipment.
The Council is looking to fulfil two separate contracts which cover the following:
Contract 1 – CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council
Contract 2- CCTV Maintenance Contract – Epping Forest District Council
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Contract 1 – CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council
II.2.2) Additional CPV code(s)
35125300
35121000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
CCTV Capital Works & Maintenance on behalf of Chelmsford City Council and Maldon District Council
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2029
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2CJ8PJ27H4
Lot No: 2
II.2.1) Title
CCTV Maintenance Contract – Epping Forest District Council
II.2.2) Additional CPV code(s)
50340000
35125300
35121000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
Epping Forest District Council - CCTV Annual Reactive Maintenance Contract
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
45 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2025
End:
31/03/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/02/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Surveillance-and-security-systems-and-devices./2CJ8PJ27H4
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2CJ8PJ27H4
GO Reference: GO-2025129-PRO-29253574
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
7 Rolls Building, Fetter Lane, United Kingdom
London
EC4A 1NL
UK
VI.5) Date of dispatch of this notice
29/01/2025