Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
UK
Contact person: Mrs Ejovwoke Barovbe
Telephone: +44 1392380274
E-mail: ejovwoke.barovbe@devon.gov.uk
NUTS: UKK43
Internet address(es)
Main address: http://www.devon.gov.uk
Address of the buyer profile: http://www.devon.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CP2549-24: Devon and Somerset Standing List of Approved Contractors (SLoAC) 2025
Reference number: DN756345
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
The Devon & Somerset Standing List of Approved Contractors (SLoAC) provides a set of pre-qualified contractors for Maintenance, Improvement, and Building Works up to £2,000,000 per project, with most works ranging between £5,000 and £250,000, and for works below £5,000.
SLoAC 2025 will replace the existing SLoAC, which has been in operation since 1st April, 2016, and will expire on 31st March, 2025. All interested contractors, including those currently on the existing list must re-apply to join SLoAC 2025. SLoAC 2025 is anticipated to commence April 2025, and will run for 4 years (until 31st March 2029) with a break clause at the end of the second year (31st March 2027) and an option to extend for a further 4 years in 2 years increment (until 31st March 2033) at the Authority's discretion.
The SLoAC will be re-opened periodically (anticipated to be annually) in order to enable contractors to apply to join the list. If in the Authority’s reasonable opinion, specific work categories have sufficient numbers of contractors in a work category, the Authority reserves the right not to open those work categories to new applications to prevent having excessive numbers of contractors. In this initial application period no limit will be set to the number of contractors that will be accepted into a work category. The Authority also reserves the right to include additional works categories when the arrangement is reopened.
Contractors will be appointed to the SLoAC based on achieving certain minimum standard through pass/fail questions. The award of specific projects will be subject to a competitive procurement process for each individual project. Only approved contractors on the SLoAC will get an opportunity to be selected to participate in a competitive processes when a need arises. To be approved, contractors must obtain and maintain accreditation from our Comprehensive Accreditation Service Provider.. This is not a condition of joining the SLoAC but a condition for being selected to take part in a competitive process when a need arises.
The SLoAC is open to use by other public bodies within Devon and Somerset.
Devon County Council will be hosting a virtual Tender Launch Event via Microsoft Teams on Thursday 6th February 2025 11:00 - 12:30. This will be an opportunity to discuss the service, ask questions, and help bidders navigate around the tender documentation and the procurement process. This event will be recorded and will be uploaded to ProContract alongside the presentation shortly afterward.
If you would like to attend this event, please complete the following Tender Launch Event form so that we can send you an invite link -
https://forms.office.com/Pages/ResponsePage.aspx?id=gzehjWjLP0S7S5l_d_1b-9hjx28RpvxAptIBOgU_APNUM0c3T0VPUVkyTUdZNVE3RDJPM0lDWUdaMi4u
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKK23
UKK4
II.2.4) Description of the procurement
The SLoAC is divided into 37 work categories, including 31 general and specialist categories, 5 general agricultural categories, and a Principal Contractor category. Some of the most used work categories include Refurbishment and Repair, Heating, Roofing, Windows and Doors, New Build and Extension, and Agricultural Building - Build, Repair, and Maintenance. Contractors may apply for as many work categories as they wish to be active in.
Devon has been subdivided into 8 geographical areas, plus the Torbay and Plymouth unitary authority areas, and Somerset into 5 geographical areas for the purpose of the SLoAC. Contractors may choose to operate in any number of these areas, subject to qualification.
General and Specialist Work Categories are:
Access roads (non highways), parking areas and external hard landscaping - maintenance and construction
Air Conditioning (Specialist Category)
Asbestos Removal and Encapsulation (Specialist Category)
Asbestos Surveying (Specialist Category)
Automatic doors
Building Management Systems (Controls)
Building – New Build and Extension
Building - Refurbishment and Repair
Demolition
Doors and Windows Aluminium
Doors and Windows Upvc
Doors and Windows Timber
Drain Clearance, repairs and Surveys
Electrical (Specialist Category)
Fencing
Fire Alarm Systems (Specialist Category)
Floor Covering (carpet and vinyl)
Heating - Gas (Specialist Category)
Heating – Oil (Specialist Category)
Intruder Alarm Systems
Laboratory Installation, Refurbishment and Maintenance
Lifts and Escalators
Lightning Protection Systems
Playground Surfacing/Construction
Playground Inspection (Specialist Category)
Roofing – Flat
Roofing - Pitched
Soft Landscaping and Planting
Swimming Pools
Work on Historic and Listed Buildings (eg stone masons etc)
Ventilation
Agricultural Work Categories are:
Agricultural Buildings – supply and erection
Agricultural Buildings – repair and maintenance
Silage Clamp construction, repair and maintenance
Slurry Store construction, repair and maintenance
Agricultural Water Supply Construction, repair and maintenance
Principal Contractor work category – This is not a standalone work category. Application for inclusion in this category must be made in conjunction with at least one other work category.
The Authority also reserves the right to include additional works categories when the arrangement is reopened.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End:
31/03/2029
This contract is subject to renewal: Yes
Description of renewals:
There is an option to extend for a further four years, in two year increments, at the Authority's discretion. The SLoAC may be reprocured upon expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-041063
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/02/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
28/02/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Public Bodies Entitled to Use SLoAC
The following is an indicative list which gives examples of the Public Sector organisations which currently exist (and their successors) in Devon and which therefore may utilise this arrangement:
County Councils:
Devon County Council
District Councils (including Housing Authorities):
Exeter City Council, East Devon District Council, Mid Devon District Council, North Devon District Council. South Hams District Council, Teignbridge District Council, Torridge District Council, West Devon Borough Council,
Unitary Authorities:
Somerset Council
Torbay Council
Plymouth City Council
Independent Organisations that were formally part of the local authority
Any organisation within the geographical boundaries of Devon, Somerset, Torbay & Plymouth that were formally in local authority control that provide the following or other services – library service, children’s centres, child services, youth services, trading standards, school catering services, ICT services, Finance services, HR Services, adult community learning, heritage services, adult learning disability services, skills & learning services, highways term maintenance contractors (for depot maintenance) - These services currently comprise of CaterEd, DELT Shared Services, South West Norse, Somerset Skills and Learning, Somerset Support for Education, Somerset Heritage Trust but are likely to expend into additional new organisations over the next 4 years.
Fire Services: Devon & Somerset Fire & Rescue Service
Police Services: Avon & Somerset Police (Somerset Only), Devon & Cornwall Police (Devon Only)
Universities: University of Exeter, University of Plymouth, University of St Mark & St John T/A Plymouth Marjon University
Maintained Schools: Any school within Devon, Somerset, Torbay & Plymouth
Academies: Any academy within the geographical boundaries of Devon, Somerset, Torbay & Plymouth, created via the Academies Act 2010 that are either currently in existence (see appendix 9b) or that may come into existence during the term of the SLoAC.
Further Education Colleges: Bicton College, Bridgwater College, Dartington College, Exeter College, Petroc College, Plymouth College, Plymouth College of Art & Design, Richard Huish College, Somerset College, South Devon College, Strode College, Cornwall College
National Park Authorities: Dartmoor National Park, Exmoor National Park
Libraries Unlimited
New Authorities formed within Devon due to Local Government Reorganisation will be entitled to use the SLoAC
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Royal Court of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
29/01/2025