Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Financial Conduct Authority
01920623
12 Endeavour Square
London
E20 1JN
UK
Contact person: FCA Procurement
Telephone: +44 2070661000
E-mail: fcaprocurement@fca.org.uk
NUTS: UK
Internet address(es)
Main address: www.fca.org.uk
Address of the buyer profile: www.fca.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://atamis-fca.my.site.com/s/Welcome
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://atamis-fca.my.site.com/s/Welcome
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Financial Regulation
I.5) Main activity
Other: Financial Regulation
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision or eDiscovery Solution
Reference number: C2932
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The FCA has a requirement for a eDiscovery solution and will carry out a procurement process in accordance with the Restricted Procedure under the Regulations (Regulation 28, the Public Procurement Regulations – PCR – 2015). <br/><br/> A Prior Information Notice (PIN) reference 2024/S 000-019679 was issued in June 2024 in relation to this requirement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48170000
II.2.3) Place of performance
NUTS code:
UKI4
Main site or place of performance:
London
II.2.4) Description of the procurement
The FCA has a requirement for a eDiscovery solution and will carry out a procurement process in accordance with the Restricted Procedure under the Regulations (Regulation 28, the Public Procurement Regulations – PCR – 2015).<br/><br/>The process will be carried out in two distinct stages.<br/>Stage 1 – Selection Questionnaire <br/>The first stage requires interested suppliers to submit a completed Selection Questionnaire (SQ) through FCA's eTendering portal, by the 4th March 2025, demonstrating their suitability to deliver the required services. This first stage will assess suppliers’ financial stability, technical competence, and relevant experience. A minimum of 5 Bidders, who meet the minimum selection criteria will be invited to proceed to the next stage. The FCA reserves the right to invite more than 5 Bidders.<br/><br/>Stage 2 – Invitation To Tender (ITT)<br/>The second stage involves the submission of detailed tenders from the shortlisted suppliers. These tenders will be evaluated against the criteria set out in an Invitation to Tender (ITT). The contract will be awarded to the supplier whose tender represents the most economically advantageous offer based on the evaluation criteria. All suppliers will be notified of the outcome of the tendering process, and feedback will be provided upon request.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Initial term of contract is five (5) years with option to extend for two (2) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement will be carried out using FCA's eTendering portal (Atamis). Suppliers are required to register in order to participate. Link to portal: https://atamis-fca.my.site.com/s/Welcome<br/><br/>Additional CPV Codes: 72222300, 72268000, 72263000, 72265000, 72266000
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Details of the tender and selection and award criteria are in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Detailed in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2024/S 000-019679
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/03/2025
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
02/04/2025
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
FCA
12 Endeavour Square
London
E20 1JN
UK
E-mail: fcaprocurement@fca.org.uk
Internet address(es)
URL: www.fca.org.uk
VI.4.2) Body responsible for mediation procedures
FCA
12 Endeavour Square
London
E20 1JN
UK
E-mail: fcaprocurement@fca.org.uk
Internet address(es)
URL: www.fca.org.uk
VI.4.4) Service from which information about the review procedure may be obtained
FCA
12 Endeavour Square
London
E20 1JN
UK
E-mail: fcaprocurement@fca.org.uk
Internet address(es)
URL: www.fca.org.uk
VI.5) Date of dispatch of this notice
30/01/2025